Secretarial, Clerical and Administrative Assistant Jobs in the United States
Vermont Judiciary
$22.07
Burlington, VT
Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology. Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings.
Vermont Judiciary
$22.07
White River Junction, VT
Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology. The Judicial Assistant with the Statewide Courts in White River Junction provides specialized customer support, clerical and data entry work for the Judicial Bureau.
TNBR Careers
$32386 - $36448
Blountville, Tennessee
Reporting to the Dean of Behavioral and Social Sciences, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Behavioral & Social Sciences divisions. Schedule and maintain the classroom schedules for the Behavioral and Social Sciences division in the Humanities (first and second floor) Building and WRCPA classrooms.
Hackensack Meridian Health
Hackensack, New Jersey
The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package. Identifies the needs of the patient population served and modifies and delivers care that is specific to those needs (i.e., age, culture, language, hearing, and/or visually impaired, etc.).
Memphis Shelby County Schools
MEMPHIS, TN
Performs daily clerical duties such as, receives mail and packages, prepares business correspondence, sends faxes, and manages files. This position description is not intended to be an exhaustive list of all duties, knowledge or abilities associated with this classification, but is intended to accurately reflect the primary job elements.
BC Forward
$18 - $19
Rochester, MN
Additional duties may include processing mail and faxes, triaging and entering multiple forms and reports, filing legal forms, sending correspondence, setting up new cases, routing incoming documentation, processing authorizations, and supporting tasks related to employee leave benefits and accommodations. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.
Town of Oxford
$21.94 - $33.1
Oxford, MA
This position works cooperatively with the Assistant Town Managers and Executive Assistant to the Board of Selectmen to assure the timely and effective operation of the executive and administrative functions of the Town. This position works cooperatively with the Assistant Town Managers and Executive Assistant to the Board of Selectman to assure the timely and effective operation of the executive and administrative functions of the Town.
Ark-Tex Council of Government
Texarkana, TX
Must demonstrate proficiency using a PC in a Windows environment, to include Outlook, Word and Excel; must maintain front desk records with precision and accuracy; and must establish and maintain effective working relationships with co-workers, governmental agencies, and the general public. Additional Requirement: Must possess a valid motor vehicle operator's license subject to an approved motor vehicle report and reliable transportation with valid proof of insurance for travel within the ATCOG region.
TechDigital Corporation
Madison, NJ
Roles and Responsibilities: Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.
Mission Bank
Bakersfield, CA
The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.
Iconma
Jackson, MI
Tasks may include: typing, filing, taking dictation, data entry, verifying quality of work, and making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs. Responsibilities:The Administrative Assistant II is an individual that is being trained on new, higher level administrative / support tasks.
Emory Healthcare
Atlanta, Georgia
redShift Recruiting
$25 - $28
Albany, NY
Our healthcare-focused client is seeking a reliable and detail-oriented Administrative Assistant to provide temporary support to its nursing leadership team. This role plays a key part in keeping daily administrative operations running smoothly while ensuring accuracy, confidentiality, and compliance in a regulated environment.
Truckee Meadows Community College
Reno, NV
This position requires graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR. This position will handle customer needs, respond quickly to changing circumstances, ability to plan, organize, and prioritize workload, seek out efficiency, respond to changes in workload, good listening skills, resolve problems, support team goals in a consistent manner, and any other duties as assigned.
Nelson Mullins Riley & Scarborough, LLP
Atlanta, Georgia
Who We Are: With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. A Day in the Life: As an Litigation Administrative Assistant, you will maintain organized electronic and paper files, draft and format correspondence and legal documents, and ensure accuracy through careful editing and proofreading.
truckcrashlaw
San Jose, CA
Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.
Fontainebleau Florida Hotel, LLC
Miami Beach, Florida
In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.11.
Fontainebleau Florida Hotel, LLC
Miami Beach, Florida
In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs.11.
Oak View Group
$20 - $24
Tulsa, Oklahoma
Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview: Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel.
Presbyterian Manors of Mid America
Dodge City, KS
Keywords: Administrative Assistant, Coordinator, Specialist, Receptionist, Customer Service, Assisted Living, Senior Living, Non-Profit, Health Care, Healthcare, Health-Care. AnAdministrative Assistant providesa wide range of administrative/clerical support for the Community, answers phone calls, and greets visitors to the Community.
Bassett Medical Center
Cooperstown, New York
Acts as a receiving point for patient concerns and complaints, accurately identifies unresolved issues that have the potential to adversely affect patient care, and refers issues and conflicts on to a supervisor/manager or provider as measured by direct supervisory observation and co-worker . Utilize good time management skills by prioritizing work/projects, communicating status of on-going tasks/projects to providers and manager and by completing work in a timely manner as observed by manager and providers.
Concordia University Wisconsin/Ann Arbor
Ann Arbor, MI
Perform general office responsibilities including answering and directing phone calls; providing office support (typing, filing, copying, etc.); opening and sorting mail; email correspondence; and managing room reservations as required. Concordia University is a HLC accredited, co-educational, liberal arts school offering more than 72 undergraduate majors, over 35 master's degree programs, and 5 doctoral programs.
Pima County, AZ
$17.37 - $20.41
Tucson, AZ
Responds to public and staff by providing general information pertaining to departmental or program activities; Answers single- and multi-line telephones, routes calls and relays messages; Resolves routine problems in person, by phone and through correspondence with complainant; Requests specific information by telephone; Checks documents for completeness and accuracy and issues licenses and permits; Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims; Edits documents for grammar, punctuation, spelling and format; Codes, confirms, enters, updates, and retrieves data using automated filing systems; Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports; Establishes and maintains filing systems and retrieves documents from files as required; Researches document files and automated records for specific information; Copies and distributes materials and acts as key operator for copy machine; Reads, screens and directs mail and composes answers to routine correspondence; Calculates fees, records payments and balances routine accounts; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Performing moderately complex word processing activities such as preparation of charts, graphs and tables; Transcribing a variety of correspondence, reports and documents from dictating equipment; Scheduling and arranging meetings, conferences, interviews and other appointments; Training other staff members in office procedures and clerical activities; Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Cal-Am Properties Inc
$21 - $22
Fridley, MN
Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities. Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States.
Pima County, AZ
$20.83 - $22.65
Tucson, AZ
Minimum Qualifications:A high school diploma or equivalent GED Certificate and four years of progressive administrative and secretarial experience working in a court system or legal office environment processing legal documents, or an equivalent combination of education and experience. Reviews all minute entries, under advisement rulings, orders, notices and other documents to ensure accuracy in the proceeding or document and verifies that all pertinent hearing dates and results have been entered into the court's tracking system.
The Staffing Resource Group, Inc
Tampa, FL
We provide contract, contract-to-hire, and direct hire placements across a wide range of critical roles including Scientists, Formulators, Engineers, QA/Regulatory Affairs, Microbiologists, Manufacturing Technicians, Supply Chain/Procurement Specialists, Project Managers, and Business Development professionals. SRG4 Life Sciences delivers flexible staffing solutions nationwide, specializing in pharmaceutical, CDMO/CMO, medical device, clinical research, PBM, pharmacy, food and beverage, nutraceutical, laboratory, and consumer product sectors.
Navajo Tribal Utility Authority
null, AZ
Meets with department heads regarding clerical needs and provides counsel regarding scope and process of project requests. Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations.
Redshift Recruiting LLC
$25 - $28
Albany, NY
Our healthcare-focused client is seeking a reliable and detail-oriented Administrative Assistant to provide temporary support to its nursing leadership team. This role plays a key part in keeping daily administrative operations running smoothly while ensuring accuracy, confidentiality, and compliance in a regulated environment.
Carlsbad Unified School District
Carlsbad, CA
For candidates who meet the minimum requirements, as demonstrated in their application materials, the examination process will consist of test parts used to measure the knowledge, skills and abilities necessary to perform the essential functions of the job, and will include a training and experience examination and structured oral interviews. BASIC FUNCTION:Under the direction of an Elementary School Principal, perform a variety of clerical and secretarial duties to relieve the Principal of administrative and clerical detail; coordinate flow of communications and information for the administrator; prepare and maintain a variety of records and reports related to assigned activities.
Legacy Health
$27.91 - $39.91
PORTLAND, Oregon
Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently. This position requires exceptional organizational skills and attention to detail, strong critical-thinking skills, flexibility, and the ability to work independently in a fast-paced environment.
Pima County, AZ
$19.16 - $22.51
Tucson, AZ
Answers general procedural questions from the public concerning specialized documents; Provides detailed information in response to queries concerning unit operations; Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data; Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems; Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; Researches manual and automated systems to gather or verify data needed for processing activities; Creates and maintains spreadsheets and databases using packaged software; Assigns and reviews the work of staff performing typing, filing and other routine clerical activities; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts; Establishes, posts, and maintains manual and automated bookkeeping systems; Verifies fees for permits of services, receives payments, and issues receipts; Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; Contacts debtors to collect accounts receivable and monitors payment arrangements; Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic; Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. The selected candidate will coordinate correspondence, including emails, memos, and letters; respond to inquiries; manage sensitive communications; develop and maintain tracking tools and processes; collaborate with staff and managers to guide procedures; schedule meetings and prepare minutes; and perform other duties as assigned.
Emory Healthcare/Emory University
Atlanta, GA
Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings; arranges itinerary; prepares expense reports; and prepares executives for daily activities. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.
Pima County, AZ
$19.16 - $22.51
Tucson, AZ
Answers general procedural questions from the public concerning specialized documents; Provides detailed information in response to queries concerning unit operations; Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data; Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems; Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges; Researches manual and automated systems to gather or verify data needed for processing activities; Creates and maintains spreadsheets and databases using packaged software; Assigns and reviews the work of staff performing typing, filing and other routine clerical activities; Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators; Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts; Establishes, posts, and maintains manual and automated bookkeeping systems; Verifies fees for permits of services, receives payments, and issues receipts; Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation; Contacts debtors to collect accounts receivable and monitors payment arrangements; Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic; Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process; Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services. An Administrative Assistant III at OCAC will assist by handling case assignments, auditing bills, responding to emails, performing data entry, creating documents for the court, researching case histories, answering phone calls, and working with their colleagues to ensure all tasks are completed in a timely manner.
Martin Construction Inc.
Dickinson, ND
Computer and Software Applications – Must be Tech-savvy The Rover Administrative Assistant uses computer and web-based word processing, spreadsheets, and software applications in the performance of a variety of assignments: Experience in creating documents and spreadsheets, using Microsoft office. Additional Responsibilities As required by workload, the Rover Administrative Assistant may be assigned to the Front Office, or as a second assistant, supporting other performance duties in any division.
University of Southern California
Los Angeles, CA
USC has excellent benefits, including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events. Located in Los Angeles at theUniversity of Southern California (https://www.usc.edu/) , the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations.
HCA Healthcare
Portsmouth, NH
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. As part of the HCA Healthcare family, you’ll be supported by one of the nation’s leading healthcare systems, with a strong presence in New Hampshire that includes four hospitals, three freestanding emergency rooms, and over 70 care sites.
NYS Department of State
New York, NY
Preferred Qualification: •Office management or administrative support experience within a government agency.•Experience with NYS government IT systems, such as the Statewide Financial System (SFS); proficiency with MS Word, Excel and Outlook, and Adobe Pro.•Proficiency with web-based meeting and scheduling platforms, such as WebEx, MS Teams, and Zoom. Minimum QualificationsNY HELPS:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
Battelle Memorial Institute
Columbus, OH
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. + Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
Cuyahoga County Board of Developmental Disabilities
$39615 - $63385
Cleveland, undefined
Maintain documents, files, databases and reports as required, as well as provide technical assistance such as creating and updating spreadsheets, tracking contracts, program data and spending, and maintaining databases. Ability to accurately organize and record data, maintain computer database of information, organize various records and files, and update and provide reports as needed using various Cuyahoga DD and DODD software and systems.
Marshall Dennehey
$60000 - $70000
Melville, NY
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
$50000 - $70000
Cleveland, OH
E-filing expertise in state and federal courts (including PACER, CM/ECF, and specific state court e-filing systems — for Ohio, knowledge of the eFiling Portal is critical). Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
$60000 - $65000
New Haven, CT
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 2-4 years of civil defense litigation experience to join its New Haven, CT office.
Marshall Dennehey
Scranton, PA
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
$60000 - $70000
New York, NY
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
Pittsburgh, PA
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
King of Prussia, PA
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
Philadelphia, PA
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
Jacksonville, FL
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
Orlando, FL
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall Dennehey
Cincinnati, OH
Candidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.