Executive Secretary Jobs in the United States
STRUCTION SOLUTIONS
Mandeville, LA
Location: - Statewide, Louisiana (Various Parishes) - Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermillion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, Jackson. We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and executive-level support to senior management.
Integrative Staffing Group
Fort Lauderdale, FL
The ability to establish and maintain effective working relationships with other employees at all levels and the general public; the ability to effectively communicate orally and in writing and the ability to perform many tasks in a short time frame is necessary. To join our team and share your cheerful telephone voice, exceptional customer service skills and expertise performing challenging administrative work - complete our online application and submit your resume for consideration!
COUNTY OF LEHIGH PENNSYLVANIA
Allentown, PA
Develop new, or changes in, processing, order of work accomplishment, nature and/or extent of verifications, and similar office workload activities and coordinate such efforts with individuals in related. Work with management, technical and/or other clerical personnel to improve timeliness, completeness and effectiveness of such work accomplishment; may oversee work of other office clerical staff.
Apogee Engineering, LLC
$92000 - $115000
El Segundo, California
Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions. This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities.
Cogent Infotech Corporation
Albany, NY
Experience using Microsoft Office programs, including Outlook and Word, in addition to an online payment processing system such as the Child and Adult Care Food Program Information and Payment System, and storage systems such as Docstar eFile Management Software and SharePoint. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Integrative Staffing Group, LLC
Fort Lauderdale, FL
The ability to establish and maintain effective working relationships with other employees at all levels and the general public; the ability to effectively communicate orally and in writing and the ability to perform many tasks in a short time frame is necessary. To join our team and share your cheerful telephone voice, exceptional customer service skills and expertise performing challenging administrative work - complete our online application and submit your resume for consideration!
PANNO REALTY
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The Executive Secretary at Panno Realty plays a crucial role in providing high-level administrative and organizational support to the Managing Director and senior leadership team. This individual must possess excellent communication skills, discretion, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced real estate environment.
Jamison Professional Services, Inc. (JPS)
Washington, DC
Performs full range of clerical, procedural and administrative support duties for the General Manager; Independently makes arrangements for conferences and meetings notifying all participants of time, place, and subject; Arranges any catering services when required. Guided by the “Your Metro, The Way Forward” Strategic Transformation Plan, WMATA is aligning its operations, technology, organizational structure, and capital investments to meet evolving customer needs, improve efficiency, and strengthen regional mobility.
Akima, LLC
District of Columbia, Washington, DC
Support onboarding and office readiness for incoming CA/OCS staff by preparing workspaces, maintaining office management reference materials (e.g., seating charts, phone lists, welcome materials), and coordinating badge access. Ability to plan, draft, create, schedule, and/or implement projects and studies to completion to evaluate and recommend ways to improve the effectiveness and efficiency of work operations in a program or support setting.
American Technology Consulting
Tallahassee, Florida
FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - Highly Desired - Bachelor's degree and 3 years experience in leasing ** Must be able to pass a Criminal Justice Information Services (CJIS) background screening ** FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - pay based on experience. Provide assistance on the following: a) Tower Leases/licenses/use agreements related to space for equipment located on radio towers, b) Ground leases for DMS towers, c) Memorandums of Understanding or Tower Use Agreements (TUA) with state or local entities d) Assignments and Assumption.
Agile Business Concepts, LLC
Alexandria, VA
The position ensures consistency, clarity, plain‑language compliance, and Section 508 accessibility across executive communications while supporting leadership with high‑quality written products and records management. US CITIZENSHIP is Required:
Nexus Staff
Albany, NY
Job Duties: Telephone reception provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested. Assist in the management of office procedures implement Charter School Office (CSO) policies and maintain efficient workflow; resolve day-today operational problems; organize, expedite, and follow up on projects; coordinate information flow.
Dunder Mifflin
Scranton, PA
As the Assistant to the Regional Manager, you will play a crucial role in supporting the Regional Manager in all aspects of branch operations, sales strategies, and team dynamics. Administrative Support: Assist the Regional Manager with daily administrative tasks, including scheduling meetings, managing correspondence, and organizing reports.
The GEO Group
Pompano Beach, Florida
From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services.
Adams & Martin Group
$80000 - $100000
Los Angeles, California
Perform administrative tasks such as scanning, maintaining electronic and paper files, and supporting client meetings. 5+ years' experience supporting attorneys in a litigation-heavy executive assistant role, ideally in a law firm.
Overbrook School for the Blind
Philadelphia, PA
The Mission of Overbrook School for the Blind (OSB) is to develop and deliver education that enhances the options available for persons with visual impairments, including those with additional challenges so that they have the greatest opportunity to experience active and fulfilling lives. Job Functions: The Administrative Assistant provides comprehensive administrative support to the department, ensuring efficient daily operations and high-quality service delivery.
HERS Advisors
$90000 - $110000
Los Angeles, CA
HERS Advisors have partnered with a large, full-service law firm who are looking for a seasoned Litigation Secretary to work in their West Los Angeles, California office (hybrid). Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminology.
STRUCTION SOLUTIONS
Mandeville, LA
Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Struction Solutions is seeking experienced and highly organized Senior Secretaries to provide advanced administrative and clerical support for statewide operations across Louisiana.
Elizabethton City Schools
Elizabethton, TN
Serve as Leave of Absence Manager for district employees, including receiving and processing leave requests (FMLA and other applicable leave types), maintaining documentation, tracking leave usage, and communicating with employees and supervisors regarding status and compliance requirements. This position is responsible for managing executive-level administrative functions, coordinating Board operations, supporting human resources processes, maintaining official records, managing leave administration, overseeing onboarding procedures, ensuring compliance with applicable state and local regulations.
Elizabethton City Schools
Elizabethton, TN
Serve as Leave of Absence Manager for district employees, including receiving and processing leave requests (FMLA and other applicable leave types), maintaining documentation, tracking leave usage, and communicating with employees and supervisors regarding status and compliance requirements. This position is responsible for managing executive-level administrative functions, coordinating Board operations, supporting human resources processes, maintaining official records, managing leave administration, overseeing onboarding procedures, ensuring compliance with applicable state and local regulations.
Bodman PLC
Troy, Michigan
A resourceful mindset, with a desire to explore and learn new skills and technology.· 5+ years of legal secretarial experience supporting senior level executives in practice areas such as litigation, corporate or labor/employment.· Possess excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion as you will service and partner with a diverse group of clients, attorneys and administrative professionals.
Strategic Employment
San Diego, CA
3+ years of experience as a Legal Assistant, Executive Assistant, or Corporate Secretary, preferably within a mid-to-large law firm or a sophisticated in-house legal department. A highly respected, national law firm is seeking a sophisticated Corporate Secretary / Executive Assistant to join our San Diego office.
MEDC: Tribal One
Santa Fe, NM
Tribal One is seeking a Secretary III to provide advanced administrative and clerical support at the Santa Fe Indian Health Center (primary duty station). • One (1) hour of paid sick leave for every 30 hours worked, up to 56 hours paid sick leave each year (in accordance with Executive Order 13706).
Akima
Dahlgren, VA
The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office. + Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following: + Answer and screen incoming telephone calls.
Veterans Affairs, Veterans Health Administration
Seattle, WA
You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the GS-06 level or pay band in the Federal service that includes performing the following duties: perform general office work; draft various types of correspondences; serve as principal clerical or administrative support position in the office; compile and prepare a variety of reports and documents using a variety of computer software; secure documents and all other data from files of the organization; use desk-top publishing capabilities to enhance the presentation of data; create and maintain comprehensive and orderly file system for Chief to include correspondence, travel, clinical activity, faculty matters, some budgetary and fiscal items, and suspense action items; organize, schedule, and handle logistics for conferences, meetings, and interviews; shift clerical staff in subordinate offices to take care of fluctuating workloads, as needed to complete work or respond to requests from leadership; receive and control all incoming correspondences and present the information to leadership; and knowledge of the functional capabilities of different software types to select the best software type. Work Conditions: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of work practices with office equipment.
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
Seattle, WA
If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, availability of higher-level work, and funding availability. Specialized experience is defined as serving as a secretary to a supervisor at the Division level of a large law firm (or equivalent) and performing a wide range of high-level secretarial and administrative support functions in a legal environment.
Amphitheater Public Schools
Tucson, Arizona
Wetmore Road, Tucson, Arizona 85705 by the Equity & Safety Compliance Officer and Title IX Coordinator, (520) 696-5164, TitleIXCoordinator@amphi.com. Passing score on the following skills assessments: Basic Computer, Internet Basics, Using Email, Microsoft Word, and Microsoft Excel .
Addison Group
$80000 - $110000
Chicago, IL
This is a highly visible and collaborative role, ideal for someone who thrives in fast-paced environments, enjoys creative problem-solving, and embraces evolving responsibilities. You’ll coordinate complex schedules, handle confidential communications, and take ownership of ongoing projects, travel arrangements, and firm initiatives.
Computer Task Group, Inc
Corning, New York
Together, we operate across the Americas, Europe, and India, working in close cooperation with over 3,000 clients in many of today's highest-growth industries. About Us: CTG, a Cegeka company, is at the forefront of digital transformation, providing IT and business solutions that accelerate project momentum and deliver desired value.
Kutak Rock LLP
$55000 - $85000
Minneapolis, MN
Position InformationStatus: Non-ExemptSalary Range: $55,000-$85,000, Commensurate with education and experienceWork Arrangement: Hybrid, Rotating 3:2/2:3 schedule after initial in office introductory period, with manager approvalBenefitsMedical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. This position plays a vital role in the day-to-day operations by providing executive administrative support to multiple attorneys in our public finance department and will rely on experience with documents and procedures specific to public finance and transactional matters, attention to detail, and strong organizational skills.
CARTER G WOODSON SCHOOL INC
Winston-Salem, NC
Woodson School is seeking a highly motivated and professional Bilingual (English/Spanish preferred) K-12 Office Secretary to manage front desk operations and provide administrative support to staff, students, and families. Experience with student information systems, preferably Infinite Campus, is highly recommended, though a candidate who is a fast learner can be considered.
Prime Headhunting & Recruiting, Inc.
Palm Beach, Florida
An UHNW client is seeking a highly organized, self-sufficient Personal Assistant/Secretary to provide direct administrative and organizational support in a private office environment. This role is ideal for a detail-oriented professional who values discretion, thrives in a traditional office setting, and can manage both professional and personal administrative needs with confidence and poise.
Rubenstein Law, P.A.
West Palm Beach, FL
Today, Rubenstein Law is recognized as a premier name in Personal Injury, representing clients in a variety of case claims, including auto injuries, slip and fall injuries, catastrophic injuries, premise liability, medical malpractice, child & birth injury, motorcycle accident cases, and traumatic brain injury (TBI) cases. Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
Spotter
Lemont, Illinois
Office Operations Management: Ensure the smooth operation of office tasks, including handling incoming calls, managing office supplies, maintaining office equipment, and managing internal communications. The role includes assisting with the integration of AI technology into our trucking processes, coordinating office functions, and occasionally traveling to client sites or company events as needed.
Bitfarms
$210000 - $280000
New York City, NY
Based in the New York office, this role serves as a central control point for board process, governance execution, and regulatory coordination, ensuring the Company meets its obligations as a dual-listed public issuer while supporting efficient, high-quality decision-making at the Board and executive levels. The Corporate Secretary is a senior governance and administrative executive responsible for the effective operation of Bitfarms' Board of Directors, corporate governance framework, and public company compliance obligations across NASDAQ and TSX.
Treasury, Departmental Offices
$151661 - $228000
Washington, DC
Manage a subordinate staff of highly qualified economists and analysts who are assigned program and functional responsibilities for: (a) policy developments and international economic and financial analyses for European countries, (b) detailed analysis of world market developments and development of policies related to international issues. Crucially important is proven experience working with other agencies in the U.S. government, foreign government counterparts and officials at international financial institutions, including the International Monetary Fund, the World Bank and the European Bank for Reconstruction and Development, to promulgate U.S. policy priorities in the region.
Nexus Staff
Buffalo, NY
Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval. Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices.
State of Maine
$18.27 - $26.32
Augusta, Maine
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. Successful Secretary Associates are consistently detail oriented, possess strong customer service, organization, time management, communication, teamwork and analytical skills with proficiency in the state system Advantage.
Peoria Unified School District
Peoria, AZ
ESSENTIAL DUTIES AND RESPONSIBILITIES generally include the following: The Community Education Secretary provides administrative support to the department and ensures efficient operations through the following responsibilities:Assists, supervises and manages daily operations of department office. Oversees and performs work related to enrollments, withdrawals, student records, student and staff absences, substitute teacher assignments, staff activities, receptionist and telephones.
TeleSolv Consulting
$28.45
San Francisco, California
The contractor shall receive and respond to calls from customers, federal government personnel at all levels, and the general public regarding requests for information, building services, federal government services including Freedom of Information Act document gathering. Additionally, the contractor shall schedule appointments, make arrangements for interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by Federal government management or staff.
Treasury, Departmental Offices
$151661 - $228000
Washington, DC
Legal and regulatory guidance Financial suitability Social security number request Privacy Act Signature and false statements Selective Service New employee probationary period Following the close of this announcement, applications will be reviewed in accordance with the process outlined below: Initial Qualification Review: Applications will undergo an initial review by a Human Resources Specialist to determine applicant eligibility and verify that minimum qualification requirements for the position are met. Highly qualified candidates will also demonstrate completion of Senior Executive leadership development (e.g., Federal Executive Institute) and maintain professional credentials such as the Certified Professional Contracts Manager (CPCM) designation Veterans Preference: Veterans' preference is not applicable to the SES.
Atlantic Health System
Morristown, NJ
In addition, Leapfrog recognized us with an \"A\" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020. Morristown Medical Center is a Magnet Hospital for Excellence in Nursing Service, the highest level of recognition achievable from the American Nurses Credentialing Center for facilities that provide acute care services.
Atlantic Health System
Morristown, NJ
In addition, Leapfrog recognized us with an \"A\" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020. Morristown Medical Center is a Magnet Hospital for Excellence in Nursing Service, the highest level of recognition achievable from the American Nurses Credentialing Center for facilities that provide acute care services.
Atlantic Health System
Newton, NJ
Newton Medical Center recently achieved the American Nurses Credentialing Center’s Pathway to Excellence designation and is one of a select few health care facilities in New Jersey accredited by the Intersocietal Accreditation Commission (IAC) in all three echocardiography procedures: adult transthoracic, adult transesophogeal and adult stress. Assisting nursing personnel in direct patient care activities, assisting patients with activities of daily living, measuring and recording vital signs, helping to assure a safe patient care environment and other duties as assigned.
Atlantic Health System
Morristown, NJ
Assisting nursing personnel in direct patient care activities, assisting patients with activities of daily living, measuring and recording vital signs, helping to assure a safe patient care environment and other duties as assigned. In addition, Leapfrog recognized us with an \"A\" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020.
Atlantic Health System
Morristown, NJ
Secretarial Duties: Including but not limited to answering phones, call bells, visitor intercom, supply inventory and ordering, restocking supplies, supply procurement, preparing and maintaining patient charts, tracking patient flow in and out of the unit, and filing as needed, EPIC use. Patient Care Technician Duties: As directed by RN, including but not limited to EKGs, obtaining vital signs glucometer testing, meal assistance, transportation, disinfecting equipment, and performing ADLs such as skin care needs, bathing, oral hygiene, and mobility.
Atlantic Health System
Morristown, NJ
Assisting nursing personnel in direct patient care activities, assisting patients with activities of daily living, measuring and recording vital signs, helping to assure a safe patient care environment and other duties as assigned. In addition, Leapfrog recognized us with an \"A\" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020.
Atlantic Health System
Morristown, NJ
Assisting nursing personnel in direct patient care activities, assisting patients with activities of daily living, measuring and recording vital signs, helping to assure a safe patient care environment and other duties as assigned. In addition, Leapfrog recognized us with an \"A\" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020.
Atlantic Health System
Morristown, NJ
Assisting nursing personnel in direct patient care activities, assisting patients with activities of daily living, measuring and recording vital signs, helping to assure a safe patient care environment and other duties as assigned. In addition, Leapfrog recognized us with an \"A\" hospital safety grade - its highest - twelve consecutive times, and the Centers for Medicare and Medicaid Services awarded us again with its highest five-start rating in 2020.
Atlantic Health System
Pompton Plains, NJ
Assisting nursing personnel in direct patient care activities, assisting patients with activities of daily living, measuring and recording vital signs, helping to assure a safe patient care environment and other duties as assigned. We were awarded the American Heart Association/American Stroke Association’s Get With The Guidelines®-Stroke Gold Plus Quality Achievement Award with Target: Stroke Honor Roll Elite.