Document Specialist Jobs in the United States
Jobot
$110000 - $130000
Altamonte Springs, FL
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SpectrumAM
San Antonio, TX
Our recipe for productivity includes: Empowerment + Accountability = Freedom to determine the best remote work (away from your team or office) based on your role, business needs, and leadership. This position will be responsible for processing invoices and payments, database date entry, research of accounts, and supporting several teams.
Liberty Core Consultants
Twin Falls, ID
We're seeking a Project Document Specialist to support infrastructure/utility projects with a strong focus on easement/ROW document preparation and FERC-related documentation. Coordinate with Land/ROW, Legal, Engineering, Environmental, and external partners (title, survey, landowners) to collect and validate documents.
Burnett Specialists
$30 - $35
Tulsa, OK
We are seeking an experienced Lead Document Specialist to support project staff, serve as the primary on-site resource, and collaborate closely with internal teams overseeing the project. This role is ideal for someone with experience in land, ROW, or legal contract documentation particularly those familiar with Document Specialist or Document Control work.
Fairview Health Services
$21.41 - $30.23
Edina, Minnesota
This role validates and scans legal documents identifying Surrogate Decision Makers, updates the medical record in alignment with department and system protocols, and assists the department to provide staff, patients, and community support related to Advance Care Planning and Surrogate Decision-Making. 2 years demonstrated knowledge/experience in: Working both independently and within a collaborative team while achieving goals; Utilizing organizational and communication skills; Building relationships with system teams to achieve specified outcomes.
Blue Star Partners LLC
Minnetonka, MN
Key responsibilities include auditing and ensuring data accuracy in a timely manner, collaborating with other team members to resolve issues, and maintaining an organized filing system. This role requires auditing documents for accuracy, tracking down missing or incomplete documentation, and communicating with internal and external stakeholders as needed.
Tap Growth ai
$60203 - $75254
Indianapolis, IN
Creates technical and sales instructor-led training content job aids, technical guides, and . · Monitor systems to ensure documents and workflows are approved in a timely manner.
Point Digital Finance, Inc.
$21.63 - $28.84
Palo Alto, CA
Each individual at Point brings their own perspectives, work experiences, lifestyles, and cultures with them, and we believe that a more diverse team creates more innovative products, provides better services to customers, and helps us all grow and learn. Onsite Culture, Genuine Connection: Join our onsite team, staying closely connected through in-person moments, cross-functional teamwork, and a people-first culture that prioritizes collaboration, belonging, and shared success.
Blue Star Partners LLC
Temecula, CA
The Document Specialist prepares, edits, files, and assembles various types of documentation such as reports, technical documents, records, or correspondence. Document Preparation: Prepare and edit documentation including reports, technical documents, records, and correspondence, ensuring accuracy and consistency.
Jamison Professional Services, Inc. (JPS)
Washington, DC
Guided by the “Your Metro, The Way Forward” Strategic Transformation Plan, WMATA is aligning its operations, technology, organizational structure, and capital investments to meet evolving customer needs, improve efficiency, and strengthen regional mobility. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Blue Star Partners LLC
$20 - $25
Temecula, CA
Scope of Services: The Documentation Specialist II must possess 1-2 years of experience or application/environment-specific knowledge to perform tasks where large quantities of information, data, or documents need to be maintained or manipulated in a structured database, filing system, or associated reporting/holding format. Maintain and manipulate large quantities of information, data, or documents in a structured database, filing system, or associated reporting/holding format.
Gray Hawk Land Solutions
Houston, TX
Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc. Responsibilities & Qualifications: Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project.
Gray Hawk Land Solutions
Houston, TX
Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc. Responsibilities & Qualifications: Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project.
Gray Hawk Land Solutions
Houston, TX
Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc. Responsibilities & Qualifications: Must be highly organized and have good time management skills, must have a complete understanding of all phases of a pipeline right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project.
5TH HQ
Miramar, FL
We are currently seeking a BilingualQuality Control Document Specialist with a strong background in microbiology to support our Quality Control Department. Perform laboratory testing and analyses as assigned, including testing of raw materials, finished products, and water samples.
Arcfield
Herndon, Virginia
In this position, the candidate will support senior leaders in assessing, proposing, and executing a refined strategy for document management, in an effort to streamline the various platforms used today to store pertinent cloud program knowledge. Identify and assess existing platforms/locations where cloud solution knowledge/documentation is being stored to aid in defining new knowledge management strategy.
Artech LLC
$70 - $72.23
Plainsboro, NJ
The role focuses on developing, revising, and managing procedural documentation, improving business processes, and ensuring inspection readiness. Qualifications: Bachelor’s degree required; advanced degree/certification in technical writing or change management preferred.
Michael Page
$90000 - $125000
New York, NY
This paralegal role focuses on managing all stages of discovery for major litigation matters, partnering closely with attorneys, clients, vendors, and legal technology teams. This firm is one of the world's most prestigious law firms, widely recognized for handling the most complex and high-profile legal matters across litigation, transactions, and regulatory work.
Jefferson Capital Systems
Sartell, MN
As a Document Specialist you will work directly with a team of dedicated individuals in our Media Department to help meet internal and external customer needs. Responsible for ensuring compliance with applicable laws, regulations, and company policies to include successful completion of an FDCPA assessment and computer-based training annually.
Helpmates
Santa Ana, CA
We are seeking an Entry Level Document Review Specialist for a fortune 500 company located in the city of Santa Ana! Entry Level Document Review Specialist/Clerical Job Duties: Review mortgage files for completeness and accuracy .
Langham Logistics
Indianapolis, IN
The Document Control Specialist contributes to meeting Langham goals of exceptional customer service, quality, process improvement, and profitability by managing and maintaining the document management system for Langham Logistics. This role ensures that all regulatory, quality, and operational documents are properly created, reviewed, approved, updated, and archived in compliance with cGMP, GDP, FDA, and client requirements.
Cottingham & Butler
Dubuque, IA
Today, SISCO is recognized as a premier third-party administrator for employee benefits, serving 600+ employers and 1,000,000+ members from our headquarters in Dubuque, IA. SISCO (Self Insured Services Company) is a leading third-party benefit administration firm dedicated to maximizing the value of employee benefits for our clients.
Princeton University
$72000 - $85000
Princeton, New Jersey
Overview: The Princeton University Library seeks an experienced and motivated document accessibility professional with a strong service commitment to work in the Library’s Fulfillment Services unit. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer.
Community Health System
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Johnson Service Group
Plano, TX
All positions within the Operations Division are expected to collaborate cross-divisionally to achieve a seamless customer experience; this includes supporting other departments as necessary to meet the business need. Duties and Responsibilities:Review and validate retail and lease documents to ensure accuracy and compliance with HCA policies, established guidelines, programs, credit stipulations and state/federal laws and regulations.
TRC Companies, Inc.
$20 - $40
Columbus, Ohio
Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording. Qualifications: Bachelor’s Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
Alliance of Professionals & Consultants, Inc.
$13 - $18
Wildwood, FL
This position reports to the Vegetation Management Director and supports the VM Program by the successful execution of the following:Creates and sends reports to VM and Supplier leadership on defined cadences10-day goal, after hour call out, Fastrack scores and verbatims, customer tickets and Ops request, circuit maintenance audit, reactive QA, customer resolution tool, customer experience performance metrics, and customer work orders exceeding 10 business days. This position is responsible for developing and implementing the necessary infrastructure to efficiently process and secure project related documentation (i.e. vendor documents, construction documents, quality records and vital business records) and in developing and implementing cost-effective solutions for project information management.
Talon Hiring Solutions
$56000 - $65000
Hoover, AL
Ensures document accuracy, proper version control, regulatory compliance, and timely communication of drawings, specifications, contracts, and related records to internal and external stakeholders. Manage and maintain electronic and hard copy project files, including drawings, specifications, contracts, RFIs, submittals, change orders, and correspondence.
BravoTech
Salt Lake, UT
Summary:The primary function of the Document Controller/Specialist (Engineering) is the quality of Document Control products and services to project teams and compliance with E&C project excellence. Generating and updating each supplier's and contractor's Master Deliverables Register in a timely manner (e.g., incoming, outgoing and squad checking processes)?
BE&K Building Group
Clayton, NC
Serve as primary communication point of contact maintaining project records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint and Office Suite. · Support Program Controls Manager and Quality Control Manager with overall Program Controls needs, information access, project closeout activities and document management.
OQSIE
McPherson, KS
Evaluate and improve document content and overall organization, working with SME’s to implement changes and simplify content and troubleshoot and fix documentation issues as needed. Revise and route batch records, SOP’s and other site GMP documents in accordance with site procedures through a documentation management system.
TRC Companies, Inc.
$27 - $34
Reno, Nevada
Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
TRC Companies, Inc.
$24 - $37
Madison, Wisconsin
Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
TRC Companies, Inc.
$27 - $34
Phoenix, Arizona
Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording. Qualifications: Education: Bachelor’s Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
Vaco LLC
$41600 - $43680
Homewood, AL
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Bio-Rad Laboratories, Inc.
$70310 - $95400
Hercules, California
Actual compensation will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Bio-Rad's robust offerings serve to enrich the overall health, wealth, and wellbeing of our employees and their families through the various stages of an employee’s work and life cycle.
Ebenezer
$21.41 - $30.23
Edina, Minnesota
This role validates and scans legal documents identifying Surrogate Decision Makers, updates the medical record in alignment with department and system protocols, and assists the department to provide staff, patients, and community support related to Advance Care Planning and Surrogate Decision-Making. 2 years demonstrated knowledge/experience in: Working both independently and within a collaborative team while achieving goals; Utilizing organizational and communication skills; Building relationships with system teams to achieve specified outcomes.
SuperbTech,Inc.
$24 - $30
Arcadia, CA
Minimum 3 years of experience in document control, records management, or quality documentation* Direct experience managing controlled documents and version tracking* Experience supporting compliance, audit, or quality assurance processes* Proficiency with document management systems such as SharePoint, ERP platforms, Procore, Aconex, eBuilder, or similar* Strong attention to detail and ability to manage documentation in a structured environment* Must be comfortable working onsite full time in La PuentePreferred Background* Experience supporting public works, utilities, engineering, or infrastructure projects* Experience preparing close out packages or supporting regulatory documentationThis is an excellent opportunity to support a high impact infrastructure initiative within a structured and process driven environment. The ideal candidate has experience working in structured environments such as public works, utilities, engineering, manufacturing, or other compliance driven settings.
Nelson Mullins Riley & Scarborough, LLP
Columbia, South Carolina
Overview: Nelson Mullins, an AmLaw 100 Law firm, is seeking a Document Services Specialist to join our growing Document Services team to provide document support to all offices across U.S. time zones and practice areas. A Day in the Life: The Document Services Specialist is a detail-oriented professional who excels in advanced document support and thrives in a fast-paced, deadline-driven environment providing document support, meeting deadlines and driven to learn and grow with technology.
Armtec Defense Technologies
camden, AR
Functions include reviewing Technical Data Package Listings (TDPL/ADL), internal Engineering Bill of Materials (E-BOMs), preparing document impact reviews, maintaining and controlling all current and archived customer provided technical data, preparing and maintaining technical data books (requires comprehensive review of TDPL, external and internal engineering drawings, specifications, scope of work, and customer contract/purchase order to compile a set of documents in support of complete build of a product. Support of the document control (mysql) Data Base, including submitting documents (SOP, Forms, CDRLs, Reports, etc.) for internal electronic workflow approvals, releasing controlled approved revisions, providing orientation, conducting training, troubleshooting issues, and creating/managing On-Line Approval (OLA) electronic workflows.
Armtec Defense Technologies
Camden, AR
Functions include reviewing Technical Data Package Listings (TDPL/ADL) internal Engineering Bill of Materials (E-BOMs), preparing document impact reviews, maintaining and controlling all current and archived customer provided technical data, preparing and maintaining technical data books requires comprehensive review of TDPL external and internal engineering drawings, specifications, scope of work, and customer contract/purchase order to compile a set of documents in support of complete build of a product. Responsible for document control Data Base, including submitting documents (SOP, Forms, CDRLs, Reports, etc.) for internal electronic workflow approvals, releasing controlled approved revisions, providing orientation conducting training troubleshooting issues, and creating/managing document control system.
Foxconn Industrial Internet - FII
Houston, TX
Qualifications and RequirementsBachelor’s degree (2-year) in Business Administration, Information Management, or related field, plus experience in document control, records management, or a related administrative function. The Document Control Specialist is responsible for managing, organizing, and maintaining the organization’s documents and records to ensure accuracy, proper version control, and regulatory compliance.
Methodist Hospitals
Merrillville, Indiana
Utilize EHR Clinical Documentation Improvement process flow tools to collect data to support reporting of required indicators - Number of reviews per day/patient - Query generation - Query completion to include outcome - Current and expected DRG with weight change - APR-DRG SOI score improvement. Collaborates with HIM Coders to ensure that the clinical information used in measuring and reporting outcomes is complete and accurate and reimbursement is received fro the level of services rendered to patients with DRG-based payers.
Tap Growth ai
$43264 - $54093
Newark, NJ
Processes document workflows to ensure priority documents are promptly processed to . · Prepares records for offsite storage, creating accurate document indexes and ensuring .
Amtrak
$94300 - $122256
New York, NY
Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions.
OrganOx
$110000 - $130000
Madison, NJ
It has been utilized in over 7,000 liver transplants to date to keep donor livers in a metabolically active state outside the body enabling longer preservation times and functional assessment of the organ prior to transplant, leading to an increased number of organs available for transplant. Founded in 1921, Terumo Corporation (TSE:4543) strives to fulfill its mission of “Contributing to Society through Healthcare” by providing a comprehensive range of solutions in the fields of therapeutic procedures, hospital operations, and life sciences in more than 160 countries and regions.
InnovAge
$19.5 - $20.67
Denver, Colorado
Responsibilities: Under the supervision of the Supervisor-Eligibility & Financial Redetermination, the Document Management Specialist is responsible for opening all Medicaid mail, correspondence and documents received; logging it on tracking log and ensuring mail is distributed to the applicable Eligibility and Financial Representative. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.
Insight Global
Raleigh, NC
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JPMorgan Chase
Coppell, TX
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. + Baseline knowledge or equivalent expertise in transaction management, with a focus on processing, clearing, servicing, researching, and settling transactions.
United Wholesale Mortgage
Pontiac, MI
United Wholesale Mortgage (UWM) is America’s #1 mortgage lender and we’re looking to fill an immediate need for Mortgage Operations Specialists. By selecting “Apply for this job online” you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.