Administrative Specialist Jobs in the United States

Elizabethton City Schools

Elizabethton, TN

Serve as Leave of Absence Manager for district employees, including receiving and processing leave requests (FMLA and other applicable leave types), maintaining documentation, tracking leave usage, and communicating with employees and supervisors regarding status and compliance requirements. This position is responsible for managing executive-level administrative functions, coordinating Board operations, supporting human resources processes, maintaining official records, managing leave administration, overseeing onboarding procedures, ensuring compliance with applicable state and local regulations.

Elizabethton City Schools

Elizabethton, TN

Serve as Leave of Absence Manager for district employees, including receiving and processing leave requests (FMLA and other applicable leave types), maintaining documentation, tracking leave usage, and communicating with employees and supervisors regarding status and compliance requirements. This position is responsible for managing executive-level administrative functions, coordinating Board operations, supporting human resources processes, maintaining official records, managing leave administration, overseeing onboarding procedures, ensuring compliance with applicable state and local regulations.

CSS, Inc

Charleston, SC

The successful candidates will work closely with division or program leadership, performing a variety of administrative tasks including schedule management, support for federal and contractor travel activities, as well as a host of additional tasks, further defined below. The successful candidate will be organized and detail-oriented; have strong, professional, oral and written communication skills; manage time to achieve project objectives to meet deadlines; and work both independently and collaboratively as part of a specific department or unit within OCM.

Ultimate Staffing Services

$20 - $21

Baltimore, Maryland

This role supports data entry, inventory control, scheduling, customer service, driver check‑ins, and general office administration. The Administrative Specialist (Logistics) provides comprehensive administrative and operational support for all warehouse and transportation office functions.

StaffBuffalo

$50000 - $60000

Williamsville, NY

StaffBuffalo is working with a long-standing, stable organization to hire an Accounting & Administrative Specialist to support daily financial operations and assist ownership with key reporting and operational tasks; offering a competitive salary ranging from $50,000 to $60,000 per year, depending on experience! The primary responsibilities of the role will focus on traditional accounting functions such as account reconciliations, accounts payable, accounts receivable, and assisting with profit and loss reporting.

Qwalifize LLC

$18.1 - $22.97

Orlando, FL

The Administrative Specialist serves as a point of contact for employees and members of the public regarding routine inquiries and supports departmental processes including payroll coordination, document preparation, and general office support. This role assists with day-to-day office functions and ensures efficient administrative operations through accurate recordkeeping, data entry, scheduling, and internal communication.

AccentCare, Inc.

$20 - $25

San Diego, California

As a professional, you know that what you do impacts you as much as our patients and their families, and at AccentCare, we are united in our relentless drive to reimagine care because we want to provide the service we would seek for our own families. At AccentCare, our care is most compassionate when we empathize and engage with everyone, and we are at our best when we value diverse perspectives, foster open dialogue, and enact change.

Logan A/C & Heat Services

$18 - $23

Dayton, OH

If you are organized, detail-oriented, and can manage multiple priorities while communicating clearly with customers, installers, and teams, you are the right fit for the Install Coordinator role at Logan Services. As an Administrative Specialist, you will ensure installations run smoothly by coordinating schedules, supporting installers, and keeping customers informed and satisfied throughout the process.

Mobile Loaves & Fishes

Austin, TX

This position plays a key role in stewarding Neighbor Care records and systems, executing Neighbor Care events and gatherings, and embodying radical hospitality through daily interactions-serving as a relational and operational anchor that helps hold the Neighbor Care team together. The vision is supported by belief statements centered on our belief that homelessness is the result of a profound, catastrophic loss of family: God, infinitely perfect and blessed in himself, in a plan of sheer goodness freely created man to make him share in his own blessed life.

Ultimate Staffing Services

$24 - $28

San Diego, California

This role requires strong organizational ability, professionalism, and the capacity to manage multiple priorities in a fast‑paced setting. Our client is seeking a skilled Administrative Specialist to support daily operations and enhance overall workflow efficiency.

Merante

$24 - $26.5

PITTSBURGH, PA

This is multi-tasking, busy position which supports multiple small businesses in our portfolio by assisting the following departments: Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment.

University of North Texas System

Fort Worth, Texas

Through innovative curricular designs, early clinical experiences, and mentorship, the department is focused on producing highly competent, caring, and compassionate Family Medicine physicians, helping reduce the shortage of primary care physicians in our Texas communities. The Department of Medical Education and Health Systems Science is seeking a detail-oriented patient safety Administrative Specialist to provide outstanding administrative, and operations support to support the faculty teaching the Patient Safety Certification Course.

Collaborative Support Programs

$19.23 - $21.63

Freehold, NJ

Under the direction of the Office Manager, the Administrative Specialist will perform a variety of administrative duties that support the functioning of the agency including supporting staff, receiving the public, assisting persons' served, assisting with the upkeep of the agency vehicles, and answering telephone calls. Lived Experience: CSPNJ prioritizes hiring individuals who use their personal experience with mental health diagnoses or substance use to inspire, support, and empower others.

Atlas Medical

$22 - $24

Mesa, AZ

Our continuum of patient-focused services-which includes Mobile Primary Care, Home Health, Palliative Care, Hospice, Outpatient Therapy, DME, and Medical Transport-is designed to address diverse needs seamlessly. The ideal candidate will demonstratestrong communication skills and compassion when interacting with patients over the phone to effectively answer questions and ensure proper follow-through.

Aegis Healthcare

$22 - $24

Mesa, AZ

Our continuum of patient-focused services-which includes Mobile Primary Care, Home Health, Palliative Care, Hospice, Outpatient Therapy, DME, and Medical Transport-is designed to address diverse needs seamlessly. The ideal candidate will demonstratestrong communication skills and compassion when interacting with patients over the phone to effectively answer questions and ensure proper follow-through.

SierTeK Ltd.

null, BY

The Administrative Specialist will support AFWERX Program Management Office (PMO) in carrying out its mission to increase participation to the maximum practicable extent in DAF acquisitions and the transfer/transition of these technologies to the warfighter and the commercial sector. Support overall Division/Branch/Section operations functions, such as interacting, coordinating, and communicating with internal and external organizations via various communications methods.

Pacific Energy Concepts

$55000 - $68000

Vancouver, WA

We deliver customized energy-efficiency solutions (like LED, advanced controls, Energy Monitoring, and EV Charging Stations) that go beyond energy savings, helping our partners "run efficient, save money, and work happy" all while reducing their carbon footprint. The Administrative Specialist provides cross-functional support to People Operations (HR), IT, and Business Operations while serving as a key administrative partner to the Director overseeing these teams.

University of North Texas System

Denton, Texas

Responsibilities include: communicating with prospective and current students, the direct and accurate administrative supervision of student progress through the graduate program, assisting departments annual admissions process, and consistent coordination with the Director of Graduate Studies, Department Chair, Administrative Coordinator, CLASS, and the Toulouse Graduate School, and all other appropriate offices. Track and support progress in the program; identify upcoming milestones for graduate students, inform students of particular requirements belonging to each milestone; manage paperwork to record progress; create and maintain filing system.

Snider Fleet Solutions

Charleston, SC

A Commercial Administrative Specialist at Snider Fleet Solutions provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. We are an industry leader, providing services to both single truck customers and large multi-location trucking fleets.

Canisius University

Buffalo, New York

The Administrative Specialist will provide administrative support for the undergraduate and graduate programs in the Division of Business, Communications & Health Studies, specifically supporting department chairs, program directors, the Associate Deans, and the Dean. Computer proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Google Drive, Canisius University BANNER system, iAdvise, Desire2Learn, Qualtrics, Courseleaf, webpage editing software, social media, and other emerging systems and applications.

Pima County Government

$20.83 - $24.47

Tucson, AZ

actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. accounting documentation such as requisitions, purchase orders, claims and fund transfers; - Creates, maintains, and/or directs the maintenance of specialized.

Pima County, AZ

$48422 - $56908

Tucson, AZ

Other duties include answering/directing incoming calls from internal and external customers, assisting the executive director’s office with planning and proctoring of all PCWIN business meetings, assist executive director's office with development and execution of contracts and Intergovernmental Agreements (IGAs), interfacing with Fleet Management Department to meet vehicle maintenance and documentation requirements, and executing other administrative tasks as assigned. Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment, AND one year of professional experience in public or business administration.

Pima County, AZ

$21.12 - $24.81

Tucson, AZ

Associate’s degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. The Administrative Specialist I is distinguished from Administrative Assistant III by performing more complex work with a greater degree of autonomy and, depending upon area of assignment, exercising supervision of staff.

Pima County, AZ

$52291 - $62732

Tucson, AZ

The role is may also be responsible for supply ordering, furniture and equipment oversight, meeting note taking, human resources support, emergency management supports, serving as departmental personnel representative, managing departmental building operations, and managing departmental business operations. Pima County Grants Management & Innovation Department has three (3) openings for Administrative Specialist III to support department operations through document preparation, data entry, and maintaining organized digital records.

Redi Services, LLC

$25 - $30

Carlin, NV

Redi Services, LLC, a leader in the Industrial Services Industry, is in search of an experienced, professional Administrative Specialist (Shop Coordinator) to join us for an amazing full-time, long-term opportunity with a family-owned company that is ready to make a commitment to you and your career goals. Must be willing and able to pass an initial and periodic drug screens and a background check upon hire.

Strongbow Strategies, LLC

Wapato, WA

Strongbow is a premier Native American Women Owned SBA Certified 8(a) business, SBA Certified Economically Disadvantaged Women Owned Small Business (EDWOSB), SBA Certified HUBZone business, Small Disadvantaged Business (SDB), and an Indian Small Business Economic Enterprise (ISBEE). The Administrative Specialist plays an integral role in supporting the Regional Director, Project Administrator, and staff in maintaining and supporting the effective day-to-day functioning of operations and programs in a fast-paced environment.

Johnson County Kansas

Olathe, Kansas

Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management. • Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures.

CSPC Solutions

Brunswick, GA

Position Description: The Administrative Specialist will support the human resources activities of CSPC's staff at the Federal Law Enforcement Training Center in Glynco, GA. -18 years of age or older and legally authorized to work in the U.S. -Capable of passing a criminal history background screening.

Snider Fleet Solutions

Newton, NC

Responsible for completion of tire ordering process, to include but not limited to: writing up orders to be pulled, creating work orders for customers, and submitting work orders to be processed and invoiced after delivery. The TRACS Administrative Specialist is responsible for fulfilling all customer needs, such as taking tire orders over the phone or email, scheduling pickups, and processing paperwork for customers.

University of North Texas System

Denton, Texas

The Department of Information Science provides and supports resources, research, and service for education and leadership to the information science community and prepares information professionals of the highest quality to serve dynamic roles in the state, the nation, and the world. Manages PhD admission process, including scanning and compiling applicant materials, cocoordinating formation of interdisciplinary admission committee with program associate director, compiling committee results for final decisions, notifying applicants of results, and processing new admits in EIS.

Pima County, AZ

$21.12 - $24.81

Tucson, AZ

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. This is also distinguished from Administrative Specialist II, which performs professional-level administrative services requiring the application of theoretical knowledge and expertise to specialized areas of assignment.

Pima County, AZ

$21.12 - $24.81

Tucson, AZ

The Administrative Specialist I plays a key role in supporting managers and staff by handling a variety of tasks, including generating reports, purchasing, and ITD requests, compiling statistical data, and creating/maintaining databases and spreadsheets. Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment.

Pinion

$20 - $23

Wichita, Kansas

Support wealth advisors and client service professionals with administrative tasks, such as answering phones, managing the share inbox, and scheduling support. When making compensation decisions, Pinion takes into account a variety of factors including but not limited to experience, skills, certifications/licenses, and geographic location.

RED WORK AHEAD LLC

Miami, FL

Red Work Ahead, LLC (RWA) specializes in temporary traffic control (TTC) services, as well as general construction services including remodeling, waste removal, and specialty services such as finish carpentry, plumbing, and air-conditioning. The Administrative Specialist will play a critical role in ensuring the smooth operation of office functions, supporting various departments including HR, Accounting, and Project Management.

Natural Organics Inc

Melville, NY

The individual will provide essential support for daily office operations, handling tasks like scheduling, correspondence, data management, and customer service, acting as a central point for information flow, involving MS Office proficiency, strong organization, communication, and problem-solving skills to ensure efficiency and support management and team. Our unique fusion of nature and science has led to the development of formulations including multivitamins, shake powders and specialty products tailored to the needs of men, women and children.

SD Solutions LLC

Houlton, ME

SD Solutions is seeking a Federal Facilities Administrative Specialist (also called a Mission Support Specialist) as a federal contractor who will work with Customs and Border Protection (CBP), Border Patrol & Air and Marine (BPAM), Program Management Office (PMO) to provide executive, operational, administrative, and mission support services. SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector.

GBE Alliance

$41000 - $45000

Manchester, TN

Position Summary: The Clinical Operations & Administrative Specialist provides cross-functional support to ABA and behavioral health operations, ensuring continuity across scheduling, revenue cycle management (RCM), human resources, and administrative functions. About Us: GBE Alliance is comprised of a network of licensed individuals who specialize in autism spectrum disorders to provide telehealth and direct services for individuals with autism and their families-paving a way for a brighter future.

Vanta Diagnostics LLC

$19 - $21

Charleston, SC

This role is the first point of contact for the organization and plays a critical part in maintaining accurate communication flow, timely mail processing, and professional customer interactions. Proficiency with Microsoft Office (Outlook, Word, Excel) and routine use of office technology, including: Multi-line phone systems.

Iconma

Shelbyville, IN

Coordinate with event organizers and stakeholders to set date, provide communications, obtain and train volunteers, arrange meals and lodging, register participants, and provide on-site coordination support the day(s) of the rodeo. Handling logistics such as scheduling courses and instructors, arranging meals and lodging, processing training invoices, and maintaining a clean and professional training facility.

Lumbee Holdings, Inc

Stafford/Quantico, VA

Prepare and maintain an organizational chart and table of organization, updated monthly or as required, to include employee name, competency, position assigned, line number, phone number, seat assignment, IT asset identification, core competency, and other tailored information as required. This role requires intermediate-to-advanced proficiency in Microsoft Office products (Word, PowerPoint, Excel) and SharePoint, experience with Enterprise Task Management Software Solution (ETMS2), and the ability to learn new administrative software quickly.

Perkins Coie LLP

$46790 - $66600

Denver, CO

Provide efficient and prompt support for all administrative requests submitted to Shared Services, initially to include time entry, expense reimbursements, invoice retrieval, check requests, and submission of new clients and matters via the firm's PBI database. Customer-centric orientation, comfortable with computer applications and workflow processes, ability to handle change in a positive manner, and comfortable in taking direction and work assignments from peers.

Pima County, AZ

$21.12 - $24.81

Tucson, AZ

They will collaborate closely with staff across the department to ensure the successful implementation of programs and projects, assists senior leadership in strategic planning, and serves as a key resource for the smooth operation of Justice Services. The Administrative Specialist I supports the Department of Justice Services by providing comprehensive administrative assistance and project coordination, with a focus on the Transition Center and other departmental initiatives.

City of Conroe

Conroe, TX

The Administrative Specialist II coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data and/or operations of a department; creates and/or maintains associated documents and databases; arranges/coordinates meetings and special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for the annual budget process as well as regular bill pay processing. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping and walking.

City of Conroe

Conroe, TX

Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping, talking, visual acuity, and walking. The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities.

Kleinfelder Inc

Boston, Massachusetts

Abacus Technology

San Antonio, Texas

Support senior managers and members of the organizational staff for researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete and appropriately coordinated written communications. Overview: Abacus Technology is seeking an Administrative Specialist to provide management support for the Command, Control, Communication, Intelligence and Networks (C3I&N) Directorate at Lackland AFB.

Marriott

Fort Lauderdale, FL

Location The Ritz-Carlton Fort Lauderdale, 1 North Fort Lauderdale Beach Boulevard, Fort Lauderdale, Florida, United States, 33304VIEW ON MAP (https://www.google.com/maps?q=The%20Ritz-Carlton%20Fort%20Lauderdale%2C%201%20North%20Fort%20Lauderdale%20Beach%20Boulevard%2C%20Fort%20Lauderdale%2C%20Florida%2C%20United%20States%2C%2033304). Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done.

Marriott

Princeton, NJ

Location Princeton Marriott at Forrestal, 100 College Road East, Princeton, New Jersey, United States, 08540VIEW ON MAP (https://www.google.com/maps?q=Princeton%20Marriott%20at%20Forrestal%2C%20100%20College%20Road%20East%2C%20Princeton%2C%20New%20Jersey%2C%20United%20States%2C%2008540). Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done.

Temple University

Philadelphia, Pennsylvania

The Senior Administrative Specialist in the College of Science & Technology's Physics division provides administrative support to the department's faculty focusing primarily on all administrative tasks, such as workshop and conference support at Temple University, managing logistics associated with international/domestic travel, meetings, and conferences, preparation of purchase orders, tracking, and receiving of packages, assistance with research budget control and planning and basic assistance with grant proposal preparation. Regulates, reconciles, replenishes departmental instructional supplies, and processes reimbursement and check requests, primarily related to research efforts through automated University systems.

US Federal Solutions

Arlington, VA

USFS was founded in 2010 and provides financial management, acquisition management, program management, and data analytic support services to federal and state governments. USFS staff average 10+ years of professional experience, over 80 percent of our staff have bachelor’s degrees, and over half have advanced degrees in business and technology.