Administrative Secretary Jobs in the United States
City of Bellingham
$33.59 - $43.83
Bellingham, WA
https://cob.org/about/employment/labor-agreements-pay-schedule) + 10 hours of vacation leave per month, with increased accrual over time + 12 paid holidays + 1 floating holiday per year + 8 hours sick leave accrued monthly + Medical, dental, and vision insurance for employees and their families + Life insurance and long-term disability coverage + Flexible spending accounts and medical insurance opt-out program + Access to an Employee Assistance Program (EAP) + Washington State Retirement plan (DRS) for retirement security + Optional 457 deferred compensation (Retirement Savings Plan) with employer match Leave accruals are based on 1.0 FTE, accruals are pro-rated if part-time and require employees to be in paid status at least 120 hours/month. Fire Administrative Secretary Salary $33.59 Hourly Location City of Bellingham, WA Job Type Full Time Job Number 26-Fire Admin Secretary Department Fire Division Fire Administration Opening Date 03/06/2026 Closing Date 3/20/2026 4:30 PM Pacific FLSA Non-Exempt Bargaining Unit Local 1937 + Description + Benefits + Questions Nature of Work The Bellingham Fire Department is seeking a detail-oriented, proactive Administrative Secretary to provide essential support to our mission-driven team.
Elizabethton City Schools
Elizabethton, TN
Serve as Leave of Absence Manager for district employees, including receiving and processing leave requests (FMLA and other applicable leave types), maintaining documentation, tracking leave usage, and communicating with employees and supervisors regarding status and compliance requirements. This position is responsible for managing executive-level administrative functions, coordinating Board operations, supporting human resources processes, maintaining official records, managing leave administration, overseeing onboarding procedures, ensuring compliance with applicable state and local regulations.
Elizabethton City Schools
Elizabethton, TN
Serve as Leave of Absence Manager for district employees, including receiving and processing leave requests (FMLA and other applicable leave types), maintaining documentation, tracking leave usage, and communicating with employees and supervisors regarding status and compliance requirements. This position is responsible for managing executive-level administrative functions, coordinating Board operations, supporting human resources processes, maintaining official records, managing leave administration, overseeing onboarding procedures, ensuring compliance with applicable state and local regulations.
Computer Task Group, Inc
Corning, New York
Together, we operate across the Americas, Europe, and India, working in close cooperation with over 3,000 clients in many of today's highest-growth industries. About Us: CTG, a Cegeka company, is at the forefront of digital transformation, providing IT and business solutions that accelerate project momentum and deliver desired value.
Cogent Infotech Corporation
Albany, NY
Experience using Microsoft Office programs, including Outlook and Word, in addition to an online payment processing system such as the Child and Adult Care Food Program Information and Payment System, and storage systems such as Docstar eFile Management Software and SharePoint. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
HR One
Utica, NY
We are seeking a reliable and detail-oriented Secretary & Accountant to support daily office operations while managing accounting and bookkeeping functions and assisting with mechanical service writing. ERL operates a fleet of 52 GPS-equipped trucks supported by a dedicated team focused on safety, efficiency, and reliable service.
Iconma
Wilmington, NC
Responsibilities:Prepare written reports, schedule meetings, perform data entry, significant contact with other associates, customers, suppliers, provide Clerical support as requested. Our Client, a Business Manufacturing and Supply company, is looking for an Administrative Assistant/Secretary III for their Wilmington, NC location.
Spotter
Lemont, Illinois
Office Operations Management: Ensure the smooth operation of office tasks, including handling incoming calls, managing office supplies, maintaining office equipment, and managing internal communications. The role includes assisting with the integration of AI technology into our trucking processes, coordinating office functions, and occasionally traveling to client sites or company events as needed.
Agile Business Concepts, LLC
Alexandria, VA
The position ensures consistency, clarity, plain‑language compliance, and Section 508 accessibility across executive communications while supporting leadership with high‑quality written products and records management. US CITIZENSHIP is Required:
Fox Chase
Philadelphia, PA
Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike.
Temple Health
Philadelphia, PA
Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike.
American Technology Consulting
Tallahassee, Florida
FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - Highly Desired - Bachelor's degree and 3 years experience in leasing ** Must be able to pass a Criminal Justice Information Services (CJIS) background screening ** FL-DMS-Telecommunications-Executive Secretary-Administrative Asst - pay based on experience. Provide assistance on the following: a) Tower Leases/licenses/use agreements related to space for equipment located on radio towers, b) Ground leases for DMS towers, c) Memorandums of Understanding or Tower Use Agreements (TUA) with state or local entities d) Assignments and Assumption.
City of Allen, TX
$1917.26 - $2348.72
Allen, TX
Key responsibilities include handling correspondence, managing information flow, overseeing purchasing and accounts payable tasks, generating reports, and processing various administrative documents. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play.
Dunder Mifflin
Scranton, PA
As the Assistant to the Regional Manager, you will play a crucial role in supporting the Regional Manager in all aspects of branch operations, sales strategies, and team dynamics. Administrative Support: Assist the Regional Manager with daily administrative tasks, including scheduling meetings, managing correspondence, and organizing reports.
Nexus Staff
Albany, NY
Job Duties: Telephone reception provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested. Assist in the management of office procedures implement Charter School Office (CSO) policies and maintain efficient workflow; resolve day-today operational problems; organize, expedite, and follow up on projects; coordinate information flow.
HERS Advisors
$80000 - $105000
Corona, CA
3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus. HERS Advisors has partnered with a successful regional law firm who are looking for a Litigation Secretary to work in their Corona office (hybrid).
HERS Advisors
$80000 - $110000
Carlsbad, CA
HERS Advisors has partnered with a successful regional law firm who are looking for a Litigation Secretary to work in their San Diego office (hybrid). 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.
HERS Advisors
$80000 - $110000
Los Angeles, CA
HERS Advisors has partnered with a successful regional law firm who are looking for a Litigation Secretary to work in their Los Angeles office (hybrid). 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus.
Jobot
$65000 - $80000
Gardena, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Have successfully defended a broad range of clients, including Fortune 500 companies as well as insured individuals involved in personal injury actions and motor vehicle claims.
HERS Advisors
$90000 - $110000
Los Angeles, CA
HERS Advisors have partnered with a large, full-service law firm who are looking for a seasoned Litigation Secretary to work in their West Los Angeles, California office (hybrid). Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminology.
Area Temps
Lorain, OH
Set up new client files, scan all client related documents into client’s online file, maintain filing into client's paper file, and complete file closeout process for closed cases . Follow up to ensure timely submission, assist client with discovery responses, and organize and scan all discovery documents into client folder.
PSI
$70000 - $110000
Carlsbad, CA
The Legal Assistant will play a crucial role in providing administrative support, managing correspondence, maintaining files, and assisting with research and document preparation. The successful candidate will have strong organizational skills, a commitment to maintaining confidentiality, and the ability to work collaboratively within a fast-paced environment.
Burnett Specialists
Houston, TX
Temp-to-hire Insurance Defense Legal Secretary Houston A complex litigation law firm located in the Galleria area of Houston is seeking a temp-to-hire insurance defense Legal Secretary to join their team. Draft and proofread correspondence and legal documents with a high level of accuracy.
Burnett Specialists
Dallas, TX
A Global Finance legal secretary assists lawyers and other legal personnel with regard to document production and various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Coordinates the prompt production, processing and delivery of assignments' work products through Reprographics, i.e. duplicating, messenger and telecommunication services.
Burnett Specialists
Houston, TX
Position Summary The Legal Secretary will provide essential administrative and legal support to attorneys in transactional practices throughout all phases of real estate and corporate transactions, as well as related business matters. Key Responsibilities Manage and organize documents for real estate transactions, including escrow instructions, title and survey reviews, entity formations, UCC searches, transfer requirements, and due diligence materials.
Archdiocese of Indianapolis
Richmond, IN
Seton Catholic High School in Richmond, IN is hiring a welcoming, organized, and faith-centered School Secretary to serve as the first point of contact for our school community. This individual plays a key role in supporting daily school operations while fostering a positive, Christ-centered environment.
TEEMA
$100000 - $120000
San Diego, CA
Provide comprehensive administrative and litigation support to attorneys and paralegals in our Healthcare, Business Litigation & Employment practice groups. Enjoy the vibrant atmosphere of our on-site location in beautiful San Diego, CA, where work meets the beach!
Jobot
$80000 - $105000
Dallas, TX
Committed to delivering exceptional client service and embracing innovation, this firm strategically employs advanced technology and maintains a keen awareness of the dynamic legal environment to effectively serve a broad spectrum of clients across diverse industries. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
Jobot
$90000 - $120000
San Diego, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is a full-time opportunity with a strong base salary (95k-115k with potential to go higher for exceptional candidates), comprehensive health and welfare benefits, generous PTO, paid holidays, annual discretionary bonuses, and clear paths to promotion.
Jobot
$65000 - $95000
Encino, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners.
Integrative Staffing Group
Fort Lauderdale, FL
The ability to establish and maintain effective working relationships with other employees at all levels and the general public; the ability to effectively communicate orally and in writing and the ability to perform many tasks in a short time frame is necessary. To join our team and share your cheerful telephone voice, exceptional customer service skills and expertise performing challenging administrative work - complete our online application and submit your resume for consideration!
North Wind Group
$31.71
LIVERMORE, CA
Prepare, keyboard, edit, format, and finalize letters, memorandums and reports, presentation materials, and documents including complex graphics; gather, select, and compile information from various sources for reports and presentations; generate correspondence on own initiative and compose correspondence for management's signature. North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy.
CornerStone Professional Placement
Grand Prairie, TX
CornerStone Professional Placement is seeking a Deputy City Secretary to join a local government office in the southern DFW Airport area. This role supports the daily operations of the City Secretarys Office and serves as the primary backup in the City Secretarys absence.
STRUCTION SOLUTIONS
Mandeville, LA
Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Struction Solutions is seeking experienced and highly organized Senior Secretaries to provide advanced administrative and clerical support for statewide operations across Louisiana.
STRUCTION SOLUTIONS
Mandeville, LA
Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. The ideal candidate will demonstrate strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Marquee Staffing
Carlsbad, CA
The Legal Secretary will provide critical administrative support to litigation attorneys and paralegals, ensuring smooth case management and organizational efficiency. Key ResponsibilitiesPrepare, proofread, and format a variety of legal documents, including pleadings, discovery, motions, and correspondence.
Aleshire & Wynder, LLP
$40 - $45
Irvine, CA
Produce legal documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; such as pleadings, briefs, opinions, complaints, administrative decisions, orders, and subpoenas from verbal or written instructions, occasional transcription, shorthand notes, rough drafts, and/or other materials which may be difficult to interpret and/or format . Review legal documents to ensure they are in proper format and contain all necessary portions or related documents & exhibits for court acceptance; file legal documents with proper courts.
Integrative Staffing Group, LLC
Fort Lauderdale, FL
The ability to establish and maintain effective working relationships with other employees at all levels and the general public; the ability to effectively communicate orally and in writing and the ability to perform many tasks in a short time frame is necessary. To join our team and share your cheerful telephone voice, exceptional customer service skills and expertise performing challenging administrative work - complete our online application and submit your resume for consideration!
IST Management Services
$21 - $23
Minneapolis, Minnesota
Overview: Consider a new career today as a Receptionist/Legal Secretary with IST Management Services, the fastest-growing, national, facilities management company in the industry. Responsibilities: The Receptionist/Legal Secretary is responsible for being the single point of contact for clients, guests and staff and other administrative support services in a legal environment.
Beebe Healthcare
Lewes, Delaware
Overview: The CNA/Unit Secretary functions as an integral member of the healthcare team by providing high-quality patient care and ensuring efficient unit operations. Education: High school diploma preferred OR current high school student with CNA license (work schedule in compliance with the State of Delaware Department of Labor Regulations).
Apogee Engineering, LLC
$92000 - $115000
El Segundo, California
Provide comprehensive administrative support, including creating reports and briefings, reviewing staff packages, answering phones, managing conference rooms, scheduling meetings, supporting in/out-processing, managing mail, updating recall rosters, and tracking personnel actions. This Task Order (TO) provides the MilComm & PNT Directorate with a broad range of acquisition capabilities to execute effective and responsive integrated program management of space-related research, development, production, operations and maintenance, and lifecycle acquisition activities.
TNBR Careers
$30000 - $35475
Jackson, Tennessee
Prepare travel authorizations, travel claims, budget revision requests, and other required forms; assist with advisory committee meetings, program interviews, accreditation self-studies, site visits, and related activities. Monitor and respond to emails in a timely manner, including correspondence from faculty, students, vendors, Student Services, Records, the Business Office, Accounts Payable, and other departments.
Stange Law Firm
$16.82 - $21
Tulsa, OK
Primary responsibilities include but are not limited to: In lieu of a receptionist, shall greet all clients and take accurate messages (with the proper return phone number and name of the person calling) when individuals are not available, receives deliveries by courier or messenger, and received and sends faxes. Whether someone is facing a divorce, legal separation, paternity action, estate planning or numerous other issues that affect families, the attorneys at Stange Law Firm, PC are dedicated to achieving the best possible results.
Maryville
Beaverton, OR
Key Responsibilities:Communicate patient care needs during the shift with nurses, providers, therapists, and staff; inform the Charge Nurse or RCM of new orders, lab results, faxes, or urgent updates; and enter provider orders into the electronic health record for nurse review. This role ensures effective unit operations by coordinating communication, maintaining records, managing documentation, and supporting clinical staff .
Datrose, Inc
$18 - $19
Binghamton, NY
This role provides essential administrative support: managing files, answering calls, sorting mail, corresponding with vendors and processing payments. Ability to monitor vendor accounts and processing payments/cancellation of payments in a timely fashion.
Sidley Austin LLP
Dallas, Texas
Summary: A Global Finance legal secretary assists lawyers and other legal personnel with regard to document production and various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Coordinates the prompt production, processing and delivery of assignments' work products through Reprographics, i.e. duplicating, messenger and telecommunication services.
Jobot
$70000 - $90000
Austin, TX
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Based in Texas, we are a well established litigation firm seeking an experienced legal secretary with previous insurance defense experience to support our growing team!
Cogent Infotech Corporation
Rensselaer, NY
Perform clerical duties utilizing specific knowledge of medical terminology and procedures: Act as the liaison between the provider/biller, facility medical office, Bureau of Health Services, and Accounts Payable. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Cornerstone School
Palo Alto, CA
The School Secretary plays a vital role in the smooth operation of the school, providing administrative support to the principal, staff, students, and parents. They serve as the central point of contact for the school community, handling a variety of tasks and ensuring efficient daily operations.
Penda Aiken, Inc
Long Island City, NY
Assist with various special projects, such as procedure updates, and one-off reporting requests, as directed. This may include, but is not limited to, schedule and/or SAS updates or follow-up with PTS team, A&E, CPM, or CM.