Administrative Officer Jobs in the United States
AVMA
Schaumburg, IL
The CAO will oversee and streamline all internal operational functions, including the administration and oversight of carriers, TPAs and the sponsored insurance program, development and execution of its communications strategy, claims oversight, member experience, engagement and the modernization of its technology to facilitate accurate, timely, and insightful information for informed and educated decision-making. Key Responsibilities: Operational LeadershipLead the day-to-day insurance operational activities of the organization, ensuring the effective execution of strategic initiatives and seamless delivery of the organization’s core programs including a successful integration and transition to a one broker platform.
The Young Center for Immigrant Children's Rights
Chicago, IL
Work closely with the Executive Director, Chief Program Officer, Chief Development and External Affairs Officer, Director of HR & Operations, Director of Institutional Giving, Senior Accounting Manager and KML Manager to ensure alignment between administrative infrastructure and programmatic needs. Reporting to the Executive Director, the Chief Financial & Administrative Officer (CFAO) serves as a key member of the executive leadership team and provides strategic oversight of The Young Center’s finance, operations, human resources, knowledge management and learning (KML), and administrative functions.
NC Department of Transportation
$43738 - $76542
Wake County, NC
Do you currently work for the North Carolina Department of Transportation (NCDOT) in a temporary, permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?] . This position supervises, provides oversight, and reviews work for the Human Resource functions for Operation’s unit which consists of Fleet and Material Management Unit (FMMU), State Maintenance Operations (SMO) and Operations Program Management (OPM).
Strategic HR Client Job Openings
$110000 - $125000
Cincinnati, OH
Working closely with senior leadership and the Board, the CFAO guides financial strategy in an environment where core finance, accounting, HR, payroll, and IT functions are delivered through a shared-services partnership with the Cincinnati Symphony Orchestra ("CSO") and trusted third-party providers. Known for its longstanding partnership with the Cincinnati Symphony Orchestra, a roster of world-class singers, and its spectacular performance venue, Cincinnati Music Hall, Cincinnati Opera has received numerous accolades and awards, including a recent nomination for the prestigious International Opera Award.
U.S. Marine Corps
Twentynine Palms, CA
Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications MINIMUM QUALIFICATIONS: A minimum of four years of progressively responsible administrative experience that demonstrates the ability to plan, develop, manage, and oversee complex administrative programs and daily operations in support of senior level leadership. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
Franklin County Department of Human Resources
Columbus, OH
The primary purpose of the Administrative Officer classification is to assist in the administration and coordination of assigned area; and supervise and direct activities of the assigned clerical support area. ** Please go to https://secure4.saashr.com/ta/6161230.careers?
Government of the Virgin Islands
Saint Croix, VI
This is advanced office and court clerical work involving preparing, processing, and filing office and court documents, posting, and checking information, and performing specialized duties. This class differs from the Administrative Officer I class by the more diverse, complex, or specialized work, the greater consequence of error, and the more limited review of work.
JCCs of North America
$135000 - $150000
St Paul, MN
Paul, enriching lives through a broad range of programs and services--from Early Childhood Education and Summer Camps to Health & Wellness, Recreation, Inclusion, Youth and Teens, Supportive Services, Adult Enrichment, Inclusion Programming and Jewish Arts & Culture. The Minnesota JCC is looking for an executive who will oversee and drive excellence, innovation, and growth across the JCC's Finance, Human Resources, Technology, Security, Facilities, and Administrative Support teams.
SELF Inc.
Philadelphia, Pennsylvania
Key Responsibilities: Administrative Support:Provide direct administrative support to the CEO, including managing schedules, coordinating appointments, and organizing daily tasks. The Administrative Assistant to the CEO provides essential support to ensure the smooth functioning of the CEO's office and overall organizational operations.
Vaco LLC
$240000 - $260000
Killeen, TX
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:The individual’s skill sets, experience, and training; Licensure and certifications; Office location and other geographic considerations; Other business and organizational needs.
Government of the Virgin Islands
Saint Croix, VI
Work in this class involves the performance of responsible administrative, management, and staff assignments for a director of a large agency or institution. Under the general supervision of a Unit Director, Supervisor, or designee, this position is technical administrative work at full performance level.
TEEMA
Phoenix, AZ
The ideal candidate will have experience in healthcare environments, knowledge of government programs (TRICARE, VA, Military Health System), and a strong sense of discretion and professionalism. Company is seeking a high-level Executive Assistant to support the Office of the President and CEO, along with other key leadership (CLT).
Liberty ARC
$19.43 - $26.4
Amsterdam, NY
This position provides executive support to the CFO and the Business Office, managing the schedule, coordinating meetings and handling administrative tasks. The Executive Administrative Assistant to the CFO maintains contract files and manages the p-card program for Liberty and all related companies.
HHSC East Hawaii Region
$91726 - $100000
Hilo, HI
As the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, Yukio Okutsu State Veterans Home, East Hawaii Medical Group and East Hawaii Health Pharmacy, delivers a full range of services and programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (i.e., conducting studies and analyses of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns).
Saint Luke's Health System
Overland Park, KS
Organizes Board of Trustees and community Town Hall meetings by preparing meeting materials and presentations, sending invitations, communicating with participants, and taking and distributing meeting minutes. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities.
Thrivewell Infusion LLC
Long Island, NY
The successful candidate will provide administrative support to the Chief Nursing Officer and assist in various tasks to ensure the smooth operation of our nursing department. Our commitment to enhancing patient experiences and optimizing chronic disease management sets us apart as a premier destination for outpatient infusion therapy.
Legacy Health
$27.91 - $39.91
PORTLAND, Oregon
Demonstrated sixty words per minute keyboarding skill, advanced word processing skills, budget skills and the ability to organize and work independently. This position requires exceptional organizational skills and attention to detail, strong critical-thinking skills, flexibility, and the ability to work independently in a fast-paced environment.
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
Hammond, IN
Specialized experience includes experience performing the following: 1) providing advisory services to senior management officials in an administrative program area; and 2) overseeing a program or leading a team for one or more of the following administrative program areas: (a) Budget; (b) Human Resources (HR); (c) Information Technology (IT); or (d) Acquisitions and/or Contracting. Typical duties include, but are not limited to: Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
Circuit Court of Cook County, Illinois
Chicago, IL
Job Description:Assist Domestic Relations Division judges resolve Parentage and Dissolution of Marriage cases; Draft recommended orders after hearings with self-represented litigants and/or attorneys in conformity with applicable statutes and Supreme Court Rules for the judge to whom the case is assigned; Assist self-represented litigants with prove-up readiness by providing legal information and preparing agreed orders; Maintain up-to-date records of assigned cases using the Progress Notes Hearing Office database. Hearing Officers are quasi-judicial and must possess a high degree of integrity, discretion, and professionalism to judges, administrative support staff, litigants, and attorneys.
Veterans Affairs, Veterans Health Administration
Spokane, WA
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. Responsibilities Major Duties: Under the oversight of the Surgical Services Chief and reporting indirectly to the Surgery, Anesthesia, Eye Clinic, and Respiratory Therapy Section Chiefs, the incumbent is responsible to develop and execute all business operations and administrative functions within Surgical/Anesthesia Service.
Air National Guard Units
Moffett Field, CA
ADMINISTRATIVE OFFICER, GS-0341-12: Must have at least one year of specialized experience, equivalent to at least the GS-11 level experience in analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions; Experience preparing reports, plans, policies and various correspondence; Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources; Experience utilizing the organization, its mission and the organizational staff procedures; Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs; Experience developing the mission and work processes of programs throughout the military organization and multi level agencies; Experience in analytical and investigative techniques; Experience in managing the function of the work to be performed; Experience which includes leading, directing and assigning work of personnel. Your qualifications will be evaluated on the following competencies: Administration and Management Attention to Detail Information Management Interpersonal Skills Education N/A Additional Information MILITARY MEMBERS WITH BONUSES: Upon acceptance of a military technician position military members who are currently receiving a military Reenlistment/Extension Bonus (REB) or GI Bill-SR Kicker may lose incentive eligibility and may be subject to termination or suspension of incentive (includes indefinite and temporary technicians on assignment for more than 180 days in any continuous 12-month period).
Flowserve Corporation
Irving, TX
Coordinates team activities to ensure project milestones are achieved, providing feedback to business leaders, suppliers, vendors and other stakeholders as appropriate and guidance on projects managed by business leaders. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally.
Online River
$25 - $30
Denver, Colorado
As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
St. Clare's - Dover
$15.92 - $21.81
Dover, New Jersey
Saint Clare's Health includes CMS 5-Star Rated hospitals and is an award-winning provider of safe, high quality, compassionate care, serving the communities of Morris, Warren and Sussex counties. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.
Global Communities
$203988 - $379209
Bethesda, Maryland
Provide visionary strategic leadership and comprehensive oversight for all global financial operations, encompassing advanced financial planning, robust budgeting, accurate forecasting, dynamic cash flow management, and transparent reporting across diverse funding sources, including the US Government, private donors, and other international donors. Function as a principal strategic advisor to the CEO and Board of Directors, adeptly translating complex financial and operational data into actionable insights that directly drive decisions advancing organizational sustainability, innovation, and mission delivery.
Stifel
Saint Louis, Missouri
Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more. Review daily account activity; establish recurring bill payments and client disbursements, keep client and FA apprised of any unusual activity in the account, monitor the yearly gift from the client to insurance trusts for payment of premiums.
Keystone Cooperative
Indianapolis, Indiana
The role enables effective leadership, governance, and organizational alignment by providing high-level administrative support, coordinating Board of Directors activities, and facilitating communication across executive and senior management teams. Position Overview: The Executive Administrative Assistant to the CEO serves as a trusted partner to the Chief Executive Officer and a central coordination point for executive operations at Keystone Cooperative.
New York University
$185000 - $225000
New York, New York
Full scope of role includes business operations and management including but not limited to human resources, capital projects, facilities, quality assurance, administrative services, liaising/partnering with appropriate functional units for subject matter expertise. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
Allied Universal
San Antonio, Texas
Join Allied Universal for an armed, driving patrol role at a busy retail and/or mall location, where you will conduct routine patrols, stay highly visible to help deter security-related incidents, and respond to concerns with calm, clear communication. Conduct regular and random armed patrols of sales floors, entrances, parking areas, receiving areas, and the perimeter; working environments and conditions may vary by site.
Allied Universal
Brooklyn, New York
As an Unarmed Patrol Officer with Allied Universal at a government location in New York City, you will monitor and patrol assigned areas, conduct routine rounds, stay highly visible to help reduce security-related incidents, and assist staff and visitors with clear communication and professional service. Respond to incidents and critical situations in a calm, problem-solving manner, including de-escalation support and coordinating with site contacts and/or public responders when needed.
CoBank
$98500 - $121180
Greenwood Village, Colorado
Perform agent duties that require active communication with internal stakeholders and external customers (borrowers, lenders and participants) on borrowing requests, annual budget reviews, and amendments/waivers/consents for Project Finance borrowers which CoBank leads. Assists Relationship Managers and Portfolio Managers with Manager’s oversight to develop and implement marketing and account servicing plans for assigned accounts and supports RMs in developing Agency proposals for prospective accounts.
JD Bank
Jennings, LA
While performing the duties of this job, the employee is regularly required to stand; walk; sit; use of hands and fingers to feel or handle equipment and files; reach with hands and arms; and talk and hear. General Summary:This position provides comprehensive administrative and clerical support to the Chief Administrative Officer, ensuring efficient daily operations.
Jobot
$20 - $25
Warren, OH
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role involves working closely with our philanthropic partners to develop, manage, and evaluate programs that maximize social impact.
Jobot
$20 - $25
Warren, OH
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team.
BlackFish Federal
Miami, FL
Experience in administrative, professional, investigative, technical, or other responsible work related to a broad range of fields including, but not limited to, personnel management, funds management, management analysis, procurement, contract management, data processing, property management, space management, travel and transportation management, public information, office management, safety and security. Administrative Services Specialist and Human Resources Officer, using a personal computer for word processing, database management, fax machines, knowledge or skill in preparing spreadsheets, prepares mass mailings, ensuring labels (addresses) are correct.
Centurum
Port Hueneme, CA
The Administrative Officer serves as the senior administrative manager for assigned Navy programs, overseeing the planning, coordination, and execution of administrative operations in support of the contract. Compensation for positions at Centurum varies depending on a wide range of factors including, but not limited to, location, responsibilities, skill set, and level of experience.
Abacus Service Corporation
Tucson, AZ
ITD Building Environment Needs including watering plants, replacing batteries, checking filters and other items needing replacement and maintenance. CIO Meeting Prep and Minutes - Schedule and manage monthly leadership meetings and all staff meetings.
Allsearch Recruiting
Fredericksburg, TX
With a focus on integrity, collaboration, and craftsmanship, our team is committed to delivering exceptional results for our clients while fostering a supportive and growth-oriented workplace. Our client is seeking an Administrative Assistant that will play a pivotal role in maintaining the cohesion of their company by providing support to management and executive staff.
Cummins Behavioral Health Systems
$20.2
Avon, IN
As a proud recipient of Platinum level certification for Mental Health America's Bell Seal for Workplace Mental Health, Cummins Behavioral Health Systems puts mental health at the forefront of employee health and well-being. Cummins is one of the State's top-rated community mental/behavioral health and addiction services centers in Customer Satisfaction as recognized by the Indiana Division of Mental Health and Addiction.
Republic Central
$40000 - $47000
Trussville, AL
Compensation: Salary for this entry-level Administrative & Accounting Assistant role ranges from $40,000 - $47,000 annually depending on experience and qualifications, with potential progression as responsibilities increase. M&J Steel, LLC. is a leader in the fabrication and erection of metals and we carry the distinguished certification from American Institute of Steel Construction.
EASTER SEALS WEST GEORGIA INC
COLUMBUS, GA
Must be able to multi-task, respond to emergency requests on short notice and complete assignments in a timely manner according to deadlines determined by either the Personnel Manager, CEO or department heads. Under general supervision of the Personnel Manager and CEO, the Personnel Assistant is responsible for administering policies and procedures relating to all phases of human resources activity within Easterseals West Georgia.
RESOURCE BANK
Covington, LA
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. This position reports to the Administrative Services Manager and is responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests and assistance with the coordination of all maintenance, security and preventative work needed on existing properties.
Wellness Pet Company
$90000 - $100000
Burlington, MA
Our Senior Administrative Assistant will be responsible for providing comprehensive administrative support for members of our Executive Leadership Team including the SVP of Sales, Chief Marketing Officer, Chief Supply Chain Officer and others while providing back up to our Sr. We believe in the difference we make every single day, and we know that when we work collaboratively, Wellies are unstoppable -- Not only in providing the best nutrition to pets, but in building a better tomorrow for pets, their parents, and the world.
FFCFC
Tallahassee, FL
The Administrative Assistant will handle a variety of tasks associated with organizing, naming, and archiving information that will have long-term business value to the company, as well as other basic office/staff support and special projects. About us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with headquarters in Tallahassee, FL and other offices across Florida, Alabama and Georgia.
TEEMA
$48 - $52
Phoenix, AZ
Executive Onboarding: Partner with Human Resources to coordinate the hiring and onboarding of executive members or consultants, ensuring IT equipment, workspace, and introductory meetings are prepared prior to start dates. You will act as a proactive partner, providing project management and organizational support while maintaining the highest level of confidentiality and professionalism.
TEEMA Group
$35 - $36
"-", AZ
The ALJ is responsible for presiding over hearings, managing evidentiary matters, issuing well-reasoned legal decisions, and guiding parties through the administrative hearing process with professionalism and clarity. This is an excellent opportunity for legally trained professionals seeking meaningful work, predictable hours, and the flexibility of remote practice with strong potential for long-term placement.
Bgesh, Incorporated
Santa Fe, New Mexico
Bgesh is looking for eager and qualifiedAdministrative Support Assistants to provide services to assist the Santa Fe Indian Health Center (SFIHC) Administration Office with direct and indirect patient and administrative duties. Performs a wide variety of administrative tasks, including purchasing supplies in accordance with guidelines, maintaining filing systems, and assisting with travel documentation.
RedSky
Tampa, FL
The ideal candidate will possess an active TS/SCI security clearance, proven administrative experience in a military or headquarters environment, and a demonstrated ability to support a fast-paced, mission-driven team. This position requires strong organizational and administrative skills to manage routine operations, personnel tracking, and event coordination for the Public Affairs Directorate.
Victor Securities
southwest VA, VA
S/he will be responsible for maintaining investor records, assisting with management company bookkeeping, preparing marketing materials, managing office supplies and various other administrative tasks as needed. The ideal candidate will be personable, organized, detail-oriented and have a minimum of two years working in an administrative capacity.
Mission Bank
Bakersfield, CA
The position performs diverse secretarial and administrative duties involving high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment. Completes projects and special assignments, determining priorities, managing time, gaining the cooperation of others, monitoring progress, problem-solving, and making adjustments to plans.