Administrative Coordinator Jobs in the United States
Jobot
$21 - $25
Ventura, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Working knowledge of CareConnect system to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, completing referrals, inputting authorizations, hospital lab results and medical reports is preferred.
Tufts University
Boston, Massachusetts
The Administrative Coordinator will provide administrative support, including organizing file systems for the office, coordinating meetings and travel arrangements, billing of insurance for services, assisting students with outside bills, as well as producing, proofreading and editing reports, documents and spreadsheets. This staff person is responsible for maintaining the clinic schedule and will greet faculty, staff, and students who are attending medical appointments, check them in and ensure proper paperwork is completed, manage walk-in patients, and answer phones/triage calls.
MUSC
CHARLESTON, South Carolina
Under the direct supervision of the Administrative Coordinator II for the Department of Biomedical & Community Health Sciences, this individual will independently plan, coordinate, and maintain the daily operations of the Division of Basic Science Research, working with the assigned Grants Manager, Grants Administrator I, and Administrative Coordinator II. Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
Jax Spine & Pain Centers
Jacksonville, Florida
Position Summary:The Administrative Coordinator Assistant supports the business operations of Centurion Surgery Center by assisting with multiple functions including but not limited to invoice creation and posting, medical records coordination, and IPG account assistance. This role requires a highly organized, detail-oriented individual who is comfortable working with electronic medical records (EMR) systems and Excel, and who can accurately manage financial and clinical data necessary for timely and accurate requests and posting.
Michigan Farm Bureau Family of Companies
Bay City, Michigan
Maintain financial records including all recommended month-end reports, year-end reports, and monthly bank reconciliations of all county Farm Bureau bank accounts. Must be able to work with volunteers, co- workers, county Farm Bureau members and the general public, while maintaining a service-conscious, helpful and courteous attitude.
El Paso County
$21.6 - $24
El Paso, TX
The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment. This position provides administrative functions in support of the department or office, including answering telephones, data entry, recordkeeping, and providing excellent customer service.
Tufts University
Boston, Massachusetts
The Senior Administrative Coordinator exercises considerable independent judgment, leads complex cross-functional initiatives, and serves as the primary liaison between OAFA and a wide range of internal and external stakeholders—including faculty, students, academic departments, university offices, and accrediting bodies. OAFA administers over 80 courses across didactic, rotation, workshop, and seminar formats; supports all the course directors; manages evaluations for over 180 clinical faculty; and coordinates student academic progress for all DMD candidates.
Baptist Health Care
Pensacola, Florida
The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. Provides assistance to coordinate department-wide quality improvement activities to comply with DNV and other external agencies reporting requirements to meet Federal, State and third-party regulations/requirements.
Canvas Health
$23.84 - $27.6
Oakdale, MN
Provides integrated, efficient and high-quality services for clients and staff including administrative intakes and insurance benefit checking, administrative program support, and administrative support for program service providers. The expected compensation range for this position represents a good faith estimate for this position and the specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, experience, and/or FTE.
Helpmates
$20 - $24
Huntington Beach, CA
Youll work closely with the Office Manager and team members to deliver exceptional service and streamline office functions, making a positive impact every day. If youre eager to start a rewarding role as a Receptionist / Administrative Support Coordinator in Huntington Beach, apply today or contact our recruiting team to learn more.
Adams Clinical
$37440 - $45760
DeSoto, TX
As a liaison between clinicians and research coordinators, participants, and healthcare providers, a successful applicant will work directly with treatment seeking populations scheduling, educating, and assisting participants to foster seamless flow of office visits and operations. Place calls, texts, and emails to potential study participants who missed or rescheduled their appointment to help them arrange a new appointment time and maintain their visit progress in coordination with office staff.
City Wide Facility Solutions
$20 - $25
Kent, WA
About City Wide Facility Solutions: City Wide Facility Solutions is a trusted management company that coordinates building maintenance services for commercial properties. We are dedicated to providing our clients with quality service while supporting our network of Independent Contractors (ICs) who deliver exceptional results.
Baptist Health Care
Gulf Breeze, Florida
The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. proofreads copy for spelling, grammar and layout, making appropriate changes; responsible for accuracy and clarity of final copy; and maintains electronic or paper file.
Tufts University
Medford, Massachusetts
The Coordinator will handle: Complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
Rural King Supply
$19 - $23.95
Mattoon, Illinois
We offer opportunities for growth, competitive benefits, a people first environment, and an opportunity to work alongside dedicated associates who share a passion for providing an exceptional experience and service to our rural communities. The pay range for this position is $19.00 - $23.95 per hour, with exact compensation determined by factors such as relevant geographic location, education, certifications, experience, job level, shift, and organizational needs.
Trofholz Technologies
Sacramento, CA
This position supports Operations, Project Managers, Contracts, and Quality by ensuring documentation is accurate, deadlines are visible, and workflows remain organized — even in fast-moving, high-demand environments. It requires someone who thrives in dynamic settings, can manage shifting priorities, supports teams during urgent project demands, and helps bring clarity and consistency where needed.
ODORZX INC.
Palm Springs, CA
In this role, you will support various departments by performing essential administrative functions that enhance operational efficiency. You will be responsible for facilitating communication between different teams, and ensuring that daily office operations run smoothly.
Baroody Camps
$18 - $22
Falls Church, VA
This hybrid role (15–20 hours per week) assists with hiring, onboarding, interview coordination, employee recordkeeping, parent communications, inventory tracking, and general administrative tasks. The ideal candidate enjoys helping people, demonstrates high attention to detail, is highly organized, and is comfortable jumping in where needed in a fast-paced environment.
Gana-A'Yoo, Limited - Antarctic Program
$810 - $903
Denver, CO
Gana-A'Yoo, Limited (GYL), an Alaska Native Corporation, offers services with ongoing contracts in many facility types, such as, military training facilities, emergency management centers and temporary field sites. Gana-A'Yoo Services Corporation, GSC, is renowned for excellence in delivery, performance and customer satisfaction with a focus on Food Service, Janitorial Services and Administrative Services.
Tap Growth ai
West Hollywood, undefined
We are seeking a detail-oriented and organized Administrative Coordinator to support our daily operations and ensure smooth administrative processes. Excellent written and verbal communication abilities.
Boston University
$45000 - $55000
BOSTON, MA
Contribute to special projects, initiatives, and administrative tasks that support the evolving needs of BU Wheelock, including cross-functional collaboration, process improvements, continuous learning and development, and other assignments consistent with the scope and objectives of this role. The Administrative Coordinator provides administrative, financial, and operational support to the department chairs, faculty, and students within the Language & Literacy Education Department and the Counseling Psychology & Applied Human Development Department at BU Wheelock.
University of North Texas System
Fort Worth, Texas
The College of Biomedical and Translational Sciences (CBTS) at UNT Health has three multidisciplinary departments that include Physiology & Anatomy, Pharmacology & Neuroscience and Microbiology, Immunology & Genetics. The research areas of CBTS are diverse and include cardiovascular, neuroscience, health disparities, vision science, genetics, immunology, molecular biology, nanotechnology, pharmacology, and numerous other areas.
University of North Texas System
Denton, Texas
Provides administrative support to the unit areas of Research Development, Materials Research Facility (MRF), Cleanroom Research Facility, and Center for Microelectronics in Extreme Environments (CMEE) to coordinate events and special projects, process travel requests and expense reports, process procurement requests, and maintain asset inventory and space management reporting. The Sr Administrative Coordinator position provides direct administrative support for the Associate Vice President Research, Research Development & Operations; and staff within the research division units of: Research Development, Materials Research Facility (MRF), Cleanroom Research Facility, and Center for Microelectronics in Extreme Environments (CMEE).
MUSC
Charleston, South Carolina
Reviews providers schedules and recognizing potential problems to ensure adequate schedule density; schedules appropriate testing in accordance with provider referrals and progress notes; verifies complete medical records have been uploaded in advance of patient visit. Assist with divisional scheduling activities to include facilitating or manually: Manage and maintain accurate provider clinic schedules in Epic, including new patient, return patient, in-person, and virtual visit types.
Rush University Medical Center
$21.61 - $34.04
Chicago, IL
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. 2. Manages department’s various ongoing projects, including continually reviewing/identifying/implementing qualitative and process improvements.
Texas Tech University
$19.47 - $25.29
Lubbock, TX
General Support for Dean’s Office and Student Success CenterSupport Dean’s Office Staff with scheduling and filing for travel (including Associate Deans and center directors) – As needed for backup, Associate Dean travel goes back to dept for processing. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students.
County of Blair
$33524
Hollidaysburg, PA
Candidates must also be fluent in English, maintain effective interpersonal relations with all customers, pay attention to details, provide excellent customer service, possess computer proficiency in systems used to perform essential functions, demonstrate experience in a fast-paced work environment with frequent interruptions and frequent change, demonstrate experience in setting schedules and meeting deadlines, have comfort in saying no, and be skilled in working under pressure with multiple competing priorities. Our hire will provide administrative support to the three Commissioners, Chief Clerk, and Assistant County Administrator, and coordinate a wide variety of administrative functions within the office.
Tap Growth ai
$63864 - $79832
San Rafael, CA
The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple priorities while ensuring compliance and efficiency. We are seeking a detail-oriented and organized Contract and Administrative Coordinator to manage contracts, administrative tasks, and support business operations.
Natural Resources Defense Council, Inc.
$55000 - $61000
New York, New York
Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C. The Membership Administrative Coordinator’s time would be dedicated to handling a wide range of duties that enable smooth Membership services functioning and are in service of supporting high-level professionals at NRDC.
Gana-A'Yoo, Limited - Antarctic Program
$810 - $921
Denver, CO
Gana-A'Yoo, Limited (GYL), an Alaska Native Corporation, offers services with ongoing contracts in many facility types, such as, military training facilities, emergency management centers and temporary field sites. Services extend across North America and include such diverse facilities as drilling, mining, construction, pipeline and logging camps, offshore, governmental agencies and others.
Sumitomo Pharma
$62600 - $78200
Olympia, WA
Total compensation, including base salary to be offered, will depend on elements unique to each candidate, including candidate experience, skills, education and other factors permitted by law Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. Sumitomo Pharma Co., Ltd., is a global pharmaceutical company based in Japan with operations in the U.S. (Sumitomo Pharma America, Inc.), focused on addressing patient needs in oncology, urology, women's health, rare diseases, cell & gene therapies and CNS.
EY
$64200 - $116400
Olympia, WA
If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com . exp supporting senior leadership level executives in large organization or firm + Project coordination experience **What we offer you** At EY, we'll develop you with future-focused skills and equip you with world-class experiences.
SERCO OF TEXAS - ALAMO
SAN ANTONIO, TX
Business cardsShirts and branded itemsCoordinate and process participant-related purchases and payments (Urban and Rural), including: Rent and utilities; Insurance Education- and training-related expensesReview all supporting documentation and case notes. Travel & Conference Coordination - Coordinate staff travel arrangements, including:Hotel accommodationsFlight bookingsCompile and distribute complete travel itineraries and supporting documentation.
Catholic Health
$22.06 - $29.66
Bethpage, New York
The Administrative Coordinator supports physicians and nurse practitioners in an ambulatory setting by coordinating provider schedules for home-based and assisted living clinical care. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
San Diego State University Research Foundation
$24 - $27
San Diego, undefined
The Tribal STAR (Successful Transitions for Adult Readiness) Program provides comprehensive, competency-based, interdisciplinary training and technical assistance that incorporates current research, best practices, and technical assistance to communities working to build collaborative partnerships to improve outcomes for tribal foster youth and their families and to achieve ICWA compliance. Workforce development services consist of development opportunities for new social workers, the existing workforce, supervisors, managers and executive level leadership as well as community partners and multi-disciplinary partners working closely with child welfare agencies.
MUSC
CHARLESTON, South Carolina
20% - Administrative and Patient Coordination: Provide high-level administrative support to multiple robust divisions; Work with clinical team (MDs, APPs, coordinator) to ensure all administrative tasks are complete for complex procedures and surgeries (monitor pre-cert, help schedule P2P, help fax appeals, communicate with vendors, triage patient calls, request documents as needed, etc.); Work with nurse coordinator to assist with multi-disciplinary appointments for patients. Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
Whitman Associates, Inc.
$61000 - $67000
Washington, District of Columbia
Contact us today at (202) 659-2111 or resumes@whitmanjobs.com for more information on our temporary, temp to hire and permanent staffing agency services in the D.C. metropolitan area. Nonprofit education association seeks a permanent administrative coordinator to provide high-level administrative support to senior executives and committees.
TekWissen LLC
$21.25 - $36.9
Baltimore, MD
Coordinates the faculty/researchers/postdoc / visiting student appointment request process; proactively monitors appointment renewals, ensures researcher performance reviews are scheduled, ensures historical and current appointment data is maintained, develops reports, and follows up with the KSAS HR Team on all outstanding appointment requests. Maintains payroll spreadsheets to track all graduate student payroll and requests ISR or eform processing from Divisional HR as needed for changes in funding due to Training grant appointments, TA assignments, Fellowship awards, and faculty funding changes.
Kennedy Krieger Institute
Baltimore, MD
The incumbent will assist and support the Administrative Services Coordinator II (Staffing and Office Coordinator) with the coordination and completion of administrative duties in the school setting and will complete duties as prioritized in coordination with the supervisor. 2. Provide administrative support to the Administrative Coordinator II and school administrators with daily responsibilities to include, but not limited to, typing reports and correspondence, copying, scheduling meetings, and taking minutes at meetings as needed.
Oregon Health & Science University
Remote, undefined
Work with Mission Control, Bed Flow Manager and other internal and external stakeholders to prioritize rides from high-capacity areas. Facilitate Hospital to Hospital procedural rides including organizations: HMC, AHP, CMH, Legacy, & PeaceHealth.
BC Forward
$25 - $30
Boston, MA
About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years.
The Post Oak Hotel
Houston, Texas
Work with the Event Sales Managers, the Event Planning Managers, and the Director of Events in responding to short-term leads, manage availability in Delphi FDC, and complete event paperwork, including but not limited to proposals, contracts, expense reports, banquet event orders, resumes, and weekly reports. The Event Sales Administrative Coordinator will be responsible for processing event sales leads, assisting Event Sales Managers and Event Planning Managers with projects, and maintaining an organized workflow to ensure the weekly reports and communications are sent to the team in a timely manner.
Harvis, Inc.
Kingston, PA
Our client, Champion Builders, has been in business for 40 years and is well known for general commercial building construction serving a territory within 1 hour of Kingston, PA. The ideal candidate will be highly organized, detail-oriented, and comfortable supporting multiple administrative and bidding-related functions.
Debbie's Staffing
Providence, RI
Maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Work closely with staffing specialists following existing processes and procedures for efficiently onboarding candidates and processing correct paperwork.
Whitman Associates, Inc.
$61000 - $67000
Washington, District of Columbia
Serve as backup for accounts payable by logging, reviewing, and processing invoices, travel expenses, and credit card statements, ensuring proper coding, documentation, and timely payment processing. Contact us today at (202) 659-2111 or resumes@whitmanjobs.com for more information on our temporary, temp to hire and permanent staffing agency services in the D.C. metropolitan area.
GTN Technical Staffing
Sunnyvale, CA
The ideal candidate brings strong document management, data entry, accounts support, and customer communication experience, along with the ability to manage multiple administrative workflows in a fast-paced environment. This role plays a key part in maintaining accurate documentation, supporting billing processes, and ensuring timely follow-up on operational paperwork.
San Diego State University Research Foundation
$32 - $34
San Diego, undefined
MUSC
Charleston, South Carolina
10%: Manage state vehicles, including submission of mileage reimbursement for state vehicles, maintaining monthly mileage logs and submitting to MUSC transportation, coordinating weekly vehicle checks by volunteers and staff, submitting licenses for gas pins, and training new staff in vehicle procedures. 20%: Manage Crime Victims Compensation claims and billing, including weekly updates to tracking databases, monthly submission of claims and coordination with state office, oversight of receipt of payments, and coordination of required documentation by providers to be submitted to state office.
MUSC
Charleston, South Carolina
The Department of Pediatrics is currently recruiting for an Temporary Administrative Coordinator who will work independently, performing a variety of complex and specialized assignments and administrative duties that requires initiative, resourcefulness, problem-solving skills, independent judgment, and a detailed knowledge of the mission, responsibilities, and structure of the division. 25% - Medical/clinical services preparation and patient management: Works closely with the patient access center, ambulatory clinical care team members and others on the patient referral process, assist with scheduling and resolving conflicts.
MUSC
$39764 - $56670
Charleston, South Carolina
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services. 15% - Assists with tracking CME credits, membership applications and licenses, coordinate reimbursements, sort and respond to mail correspondence, coordinates physician schedules, including scheduling meetings, coordinates airfare/hotel/ground transportation.