Administrative Associate Jobs in the United States
MJ Morgan Group
$16 - $21
Cleveland, OH
We are seeking a detail-oriented and organized Data Entry / Administrative Associate to support our team in Cleveland, OH. • Perform general administrative duties such as answering phones, managing emails, and maintaining records.
Canisius University
Buffalo, New York
Cristo Rey Jesuit High School
Milwaukee, WI
Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means.
Equity Trust
Fort Myers, Florida
Works to assist the Client Services department with client and vendor communications, as well as other employees across multiple departments to exchange information and documents related to client accounts and investments. CULTURAL COMPETENCIES:In addition to our core company competencies of Cultivates Innovation, Nimble Learning, Action Oriented, Collaborates, and Being Resilient, a successful candidate in this role should exhibit the following behavioral competencies:Customer Focus | Collaborates.
Marsh McLennan Agency-Northwest
$35300 - $59300
Richland, Washington
Process communications: daily incoming and outgoing mail, including overnight mailings; handle incoming checks; provide early- and late-capture scanning; and deliver faxes to employees. Keep common areas clean and well organized, including the reception area, conference rooms, work rooms, file/mail room, supply areas, etc.
TempExperts
St. Petersburg, FL
The ideal candidate will bring prior apartment or housing experience with strong administrative skills, and the ability to provide excellent service while maintaining compliance with policies and regulations. Support residents and applicants by answering questions, providing leasing information, and ensuring compliance with applicable housing regulations.
Jobot
$20 - $25
Warren, OH
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings.
Jobot
$20 - $25
Warren, OH
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Job Details: Our fast-paced consulting firm is seeking a dynamic and detail-oriented Consulting Administrative Assistant: Operations Associate to join our team.
University of North Texas System
Downtown Dallas, Texas
The College of Law’s goals are: (1) widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school; (2) providing an educational program focused on excellence in developing practice-related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education; (3) creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services; (4) becoming a national leader in advancing under-standing of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law; (5) improving access to justice for underserved legal needs; and (6) serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth.
Apollon Wealth Management
Columbus, OH
Customer Service & Front Office OperationsServe as the front office receptionist, professionally welcoming new and existing clients in person and by phone, and directing them to the appropriate team member. Tax Season SupportAssist the tax team with processing client tax returns, including:Receiving and organizing client tax documents.
TalentZok
Chico, CA
The selected candidate will be responsible for: Provides general administrative support including: a) Maintaining complete and accurate data entry within established timelines, b) Providing effective phone coverage, c) Maintaining an effective filing system, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assigned tasks that integrate with site processes.
Middlebury College
Middlebury, VT
Clinical Administrative Associates provide age appropriate and culturally sensitive administrative and reception services for all students, vendors and visitors in an inclusive, collaborative, and integrated Center for Health and Wellness. Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens.
TNBR Careers
Nashville, Tennessee
Ability to manage a high-volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines. Demonstrates exemplary and friendly customer service when corresponding to various types of inquiries either by phone, email, or in person.
Vets Hired
Roanoke, Virginia
This position supports daily administrative operations, ensures accurate documentation and billing processes, and delivers excellent customer service to patients and visitors. The Healthcare Administrative Associate plays a vital role in maintaining front-office workflow to optimize the efficiency of the medical practice, clinic, and/or department.
Vets Hired
Roanoke, Virginia
The Summer Internship – Healthcare Administrative Associate provides hands-on experience supporting departmental operations within a healthcare setting. Interns work under the supervision of a department leader or designee and assist with projects, research initiatives, and routine front-office operations.
Billy Graham Evangelistic Association
Asheville, NC
Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolinaor a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel. This division includes: Video Ministry Services – the team that produces BGEA’s video programming and materials; and Audio Ministry Services – the team that produces BGEA’s podcasts and awareness announcements for radio, maintains the Billy Graham Audio Archives and the 24/7 stream of messages and programming for The Billy Graham Channel on SiriusXM satellite radio.
Manifest Solutions
Corpus Christi, TX
Listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers. Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity.
Kleinfelder Inc
$16.74 - $27.95
Atlanta, Georgia
We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Knowledge and proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, and Outlook, as well as PDF editor software such as Adobe or Blue Beam.
Oklahoma State University
$18.75 - $24.76
Stillwater, Oklahoma
Coordinate committees and initiatives that promote the museum and campus arts, including search committees, city committees, Stillwater Chamber of Commerce, and Arts Week programming. Lead planning and execution of fundraising events such as Masterpiece Moments, including venue coordination, catering, décor, entertainment, marketing materials, guest communication, and day‑of event management.
Carnival Global Brand
Miami, FL
Carnival Corporation & plc is the world’s largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe. Administrative support for Public Health operations and programs: Completes tasks and processes assigned such as administrative support, vendor scheduling, invoice processing, and data entry.
Tews Company
Orlando, FL
Sales Administrative Associate provides high-level administrative and operational support to the Director of Administration and sales teams to maximize efficiency and ensure smooth day-to-day operations. This role supports sales initiatives through project coordination, campaign processing, reporting, data management, and customer service.
Venture Dynamics
Norfolk, Virginia
This role provides administrative support within an active Navy shipyard environment and may function similarly to a Security Clerk or Access Control Administrator depending on assignment. Work is performed in active shipyard and shipboard environments supporting Navy and commercial repair operations.
Nuvance Health
$19.54 - $37.94
Poughkeepsie, NY
Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.3. Answers the telephone is a professional manner; screens calls, takes messages, directs calls appropriately.6.
Abacus Service Corporation
Juno Beach, FL
NoDriving Record ValidationFor all positions indicating driving requirements, supplier must hold validation of non-restricted current driver''s license and demonstrate the following: no alcohol/drug related driving offenses within the previous five years and/or the license is not currently suspended or restricted related to hours of driving or reason for driving. The ideal candidate will have a detailed understanding of the full Microsoft Office suite, be diligent at solving problems, strong attention to detail, experience interacting with top level executives both internally and externally, must exercise high level of confidentiality, demonstrate superior communication skills (both written and verbal), have a bias for action and a positive attitude.
Inatai Foundation
$72000 - $87000
Mount Vernon, WA
We offer a comprehensive benefits package that includes fully paid medical/dental/vision coverage for employees and dependent children (and partial coverage for partners and spouses), a 12% retirement contribution, generous time off (29 days of flexible paid time off, eight paid holidays, and a year-end office closure from December 25 to January 1), paid family and medical leave (12 to 18 weeks), a transit pass (where available), and support for ongoing professional development. . Manage internal and external communication and correspondence, including but not limited to coordination between the LCE team and broader Inatai staff; development of external monthly newsletters, board briefs, and other written materials; and management of internal communications to ensure alignment and information flow across departments.
Apidel Technologies
Palo Alto, CA
Operational accountability for time-sensitive administrative, financial, and programmatic workflows: Proven track record of managing logistics, reimbursements, travel, ideally grant-related materials (e.g., NIH Biosketches, PIFs), and other administrative processes accurately and within deadlines, with strong ownership of follow-through and ability to support programmatic initiatives, interdisciplinary meetings, and staff coordination. Independent prioritization, judgment, and execution in a high-ambiguity environment: Demonstrated ability to manage competing priorities, act on behalf of leadership in prioritizing requests and communications, coordinate high-level faculty recruitment logistics, and independently move administrative and operational tasks forward with minimal supervision in a fast-paced academic medical setting.
Apidel Technologies
Stanford, CA
Strong organizational, communication, and customer service skills: Demonstrated ability to manage complex schedules, draft professional communications, interact effectively with faculty and stakeholders, and handle sensitive or confidential information with discretion and sound judgment. Financial systems experience ( experience preferred): Experience processing routine financial transactions (e.g., reimbursements, PCard, invoices, vendor payments) and proficiency with administrative systems.
GHD
$38700 - $61850
Craig, CO
In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan. * Original Posting Date : (MM/DD/YY)While subject to change based on business needs, PepsiCo reasonably anticipates that this job requisition will remain open for at least 5 days with an anticipated close date of no earlier than 5 days after the original posting date as listed above.
JPMorgan Chase
Columbus, OH
As an Experience Design Senior Associate in the Chief Administrative Office (CAO), you will play a pivotal role in shaping the user experience of our products and services by leveraging your advanced knowledge of experience design principles. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.
CapRelo
Sterling, Virginia
Our employees simplify and streamline the complexities of relocation through capabilities like move management services, home sale and purchase, property management, destination services, expense administration, and consultation on domestic and international relocation policies. Overview: The Client Services Associate supports the delivery of high-quality, customer-centric service across Capital Relocation Services’ client portfolio.
Cooperidge Consulting Firm
$65000 - $85000
Cherry Hill Township, NJ
Client Relations: Serve as the primary point of contact for clients and prospects, ensuring all communications are handled with exceptional professionalism and timely follow-up. Meeting Management: Compile comprehensive meeting materials, coordinate virtual/in-person logistics, and transcribe detailed notes and action items post-meeting.
University of Kansas
Kansas City, KS
KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. This person works closely with and supports the dean’s executive associate, and the hospitality and communications coordinators to support aspects of running a well-organized operation.
Apidel Technologies
Stanford, CA
Top 3 requirements to hire Excellent communication skills (both written and verbal), follow through, proficient in Microsoft systems such as outlook, powerpoint, excel. Shift timing/schedule: 7am -3:30pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings).
Apidel Technologies
Stanford, CA
The Administrative Associate 2 will play a vital role in supporting The Division of Pain Medicine by processing human subject payments, processing orders and invoices, tracking and following up on payments, and coordinating travel arrangements. Monitor the status of orders and payments, providing regular updates to the finance admin lead and addressing any delays or issues.
Apidel Technologies
Stanford, CA
Duration of project (start and end date): Immediate start, 6-month assignment, no permanent conversion due to funding. How many years of experience are required 3 years of office experience, preferably long-term.
Catholic Health
West Islip, New York
The Administrative Support Associate, under the direction of the Nurse Manager/Assistant Nurse Manager, coordinates and performs those duties necessary to manage and organize the nursing unit including reception and secretarial duties as well as accountability for accurate communication among the health care team. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
Catholic Health
$21.81 - $32.72
West Islip, New York
The Administrative Support Associate, under the direction of the Nurse Manager/Assistant Nurse Manager, coordinates and performs those duties necessary to manage and organize the nursing unit including reception and secretarial duties as well as accountability for accurate communication among the health care team. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.
Yale New Haven Health
Greenwich, Connecticut
Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation. 5. 30% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.
HITT Contracting
Raleigh, North Carolina
Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes. In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
New York University
$88325 - $108325
New York, NY
Required Education:Bachelor's DegreePreferred Education:Master's Degree in higher education, or a related fieldRequired Experience:5+ years project management, data analysis, or program assessment experienceRequired Skills, Knowledge and Abilities:High level of proficiency with Excel, Qualtrics, and at least one statistical software package (SPSS, SAS, STATA, R, etc). We prepare students for in-demand jobs in fields including real estate, hospitality and tourism; global affairs; global sports management; publishing; marketing and public relations; project management; executive coaching and organizational consulting, human capital management; information technology, management and systems; translation; publishing and professional writing.
TechDigital Corporation
Trenton, NJ
Department events/meetings management - plan and execute a variety of different events and meetings; enable and monitor meeting readiness by assembling meeting materials, meeting room booking, meeting venue technology testing, catering services, distributing pre-read materials and meeting minutes. • Demonstrates ability to prioritize, be proactive, work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones.
Boston Children's Hospital
Boston, MA
The Senior Administrative Associate in the Department of Cardiovascular Surgery provides high-level administrative support to senior surgeons and departmental leadership in a fast-paced, high-acuity clinical environment. This role serves as a trusted operational partner, proactively anticipating needs, managing complex priorities, and ensuring the smooth day-to-day functioning of the department.
Boston Children's Hospital
Boston, MA
Position Summary / Department Summary: The Senior Administrative Associate will support the daily operations of the American Heart Association (AHA) Training Center, ensuring accurate management of certification activities and smooth coordination with internal clinical staff. Manage and maintain recordkeeping systems containing sensitive or critical administrative and financial data; oversee database entry, validate accuracy, and generate required reports.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Radnor, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Penn Medicine
Philadelphia, PA
This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Selectemp
Salem, OR
As an Administrative Support Associate, youll play a key role in maintaining accurate financial records, supporting project documentation, and providing essential office support to ensure the company's success. Join a reputable, family-owned electrical contracting company as an Administrative Support Associate in Salem and develop your bookkeeping skills in a dynamic environment.
Sarasota Memorial Health Care System
Sarasota, Florida
The role provides primary telephone coverage, greets visitors, and manages daily administrative functions such as preparing bank deposits, processing mail, maintaining supplies, and supporting the finance team with data entry, invoices, credit cards, reimbursements, and reconciliations. Employment Screening Requirements: As part of Sarasota Memorial Health Care System’s commitment to keeping people safe, all individuals providing care to vulnerable populations are required to undergo background screening through The Florida Care Provider Background Screening Clearinghouse.